Director of Finance and Operations

Mac's List•Bellingham, WA

41d•$97,760 - $116,731•Onsite

About The Position

The Director of Finance and Operations is the senior leader for finance, accounting, HR and core operations. Reporting to the Executive Director and serving on the leadership team, this role guides financial strategy, owned and leased real estate portfolio planning, and risk management. Key scope includes oversite of the full accounting cycle and monthly close, AP and AR, payroll, budgeting and forecasting, cash flow, internal controls, grants and contracts compliance, audit and 990 preparation. The role also oversees operations such as facilities, HR administration, IT, procurement, risk management, and administrative services. The Director supervises a small team and partners with Program Directors and the Board Finance Committee to turn data into timely decisions. The ideal candidate is both strategic and hands-on. They are a systems thinker that builds efficiency and accountability in all areas of their work. They possess a positive, problem-solving attitude, They communicate clearly, practice equity and transparency, and collaborate well across the organization. Adaptability and change management skills are a must.

Requirements

Bachelor's in finance, accounting, business, public administration, or a related field, or equivalent experience
Seven or more years of progressive finance and operations leadership, including three or more years supervising managers
Full accounting cycle experience including monthly close, audits, and 990 preparation
Proven success building and managing budgets, forecasts, cash flow, and internal controls
Grant and contract compliance experience, including OMB Uniform Guidance 2 CFR 200 and single audit readiness
Strong knowledge of GAAP and nonprofit cost allocation
Experience overseeing operations such as facilities, IT, procurement, risk, and administrative services
Excellent communication skills with the ability to translate complex information for staff, leadership, and board
Commitment to equity, inclusion, and transparent practices
Proficiency with accounting and reporting tools such as QuickBooks or Sage Intacct, Microsoft Excel, and dashboarding platforms
Background check clearance consistent with organizational policy
A valid Washington driver's license, acceptable driving record, and auto insurance
Availability for occasional evening or weekend meetings tied to board, audit, or funding timelines

Nice To Haves

Master's degree in business, finance, public administration, or a related field
CPA or CMA
Experience with Washington public funders and compliance frameworks, including RCWs and WACs relevant to nonprofit operations
Background with government grants, fee for service models, and multi entity or multi program organizations
Systems implementation experience, such as upgrading accounting, HRIS, or CRM platforms and integrating data
Change management and organizational development experience
Board engagement experience, including staffing a Finance Committee and presenting scenario plans

Responsibilities

Serve as chief advisor to the Executive Director on finance and operations.
Translate strategy into financial and operational plans with clear goals and measures.
Staff the Board Finance Committee and present clear updates.
Prepare decision briefs for leases, capital investments, and new lines of service.
Represent the organization with auditors, banks, vendors, and key partners.
Oversee the full accounting cycle and monthly close.
Provide accurate and timely financial statements and dashboards to leadership and the Board of Directors.
Lead annual budgeting and rolling forecasts with variance analysis and recommendations.
Manage cash flow, liquidity, investments, credit facilities, and banking relationships.
Maintain strong internal controls and GAAP-compliant policies to ensure clean audits and accurate Form 990s.
Work with leaders to build program, department, and grant budgets that reflect allowable costs and match requirements.
Oversee grant billings, drawdowns, and financial reports with on-time and compliant submissions.
Ensure compliance with RCWs, WACs, grant terms, and other legal and regulatory requirements.
Monitor enterprise risk, including insurance coverage for directors and officers, property, liability, auto, errors and omissions, and cyber.
Support pricing, cost allocation, and scenario planning to guide program decisions.
Oversee owned and leased real estate, including assessments and long-range plans.
Direct asset maintenance, capital improvements, and space planning.
Ensure facility safety standards and vendor performance.
Lead core business operations, including procurement and administrative services.
Set the technology roadmap, manage external IT partners, and ensure secure and reliable systems and data.
Drive process improvement and system implementations that integrate finance, HR, and program data.
Oversee HR benefit contracts and administration.
Partner with leaders on workforce planning and organizational development.
Support compensation philosophy, job architecture, onboarding, training, and performance management.
Recruit, develop, and retain a high-performing finance and operations team.
Set clear goals, coach for results, and build an inclusive, service-oriented, accountable culture.

Benefits

Earn paid time off based on hours worked
Medical, vision, and dental insurance benefits begin first of the month following date of hire (positions at or above 0.75 FTE)
Voluntary life, critical illness, supplemental vision, long term disability, and accident insurance eligibility begins first of the month following date of hire (positions at or above 0.75 FTE)
Simple IRA Retirement plan with match up to 3% of employee contributions, per pay period, after first year of employment
NWYS sponsored Employee Assistance Program (EAP)
Annual Healing Fund stipend
Two paid holidays

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