Director of Media Finance Operations

Obsessed Media•New York, NY

About The Position

Obsessed Media is growing, and we are hiring a Director of Media Finance Operations to take ownership of the agency’s financial health and operational engine. We aren’t just looking for a bookkeeper; we are looking for a strategic partner to the CEO who understands the unique rhythm of a media agency. You will design the infrastructure that allows us to scale. You will own the P&L, ensure client profitability, manage media cash flow, and build the systems that remove friction for our creative and account teams.

Requirements

You have Media Agency Experience: You understand the difference between Gross and Net billings, you know why "sequential liability" matters, and you understand that media vendors need to get paid on time.
You are a Player-Coach: You are strategic enough to build a budget model, but low-ego enough to process an invoice in QuickBooks yourself.
You are "Scope-Obsessed": You know that scope creep is the enemy of profit. You aren't afraid to nudge an Account Director when a project is running hot.
You crave Order: You enjoy taking a chaotic process and turning it into a streamlined checklist.
You are a Communicator: You can explain financial concepts to creative people without using jargon.
You are Cool Under Pressure: Agency life moves fast. You stay steady when deadlines hit.

Responsibilities

Agency Finance & Profitability Total Financial Ownership: manage the day-to-day general ledger in QuickBooks, ensuring pristine accuracy in a cash-flow-sensitive environment.
Media & Client Billing: Oversee the full AP/AR cycle, with a specific focus on timely media reconciliations, retainer billing, and tracking media spend against client deposits.
Project & Retainer Hygiene: Track client "burn" and SOW status. You will be the flag-bearer who ensures we aren't over-servicing accounts without flagging it first.
Reporting: Translate numbers into insights. Provide leadership with monthly reports on agency gross margin, client profitability, and cash flow forecasts.
The "Clean Up": Reconcile monthly books and prepare tidy, accountant-ready packages for tax season.
Agency Operations & Systems Workflow Architecture: Audit and improve our tech stack. Build systems that talk to each other so our team spends less time on admin and more time on client work.
Contract Management: Review MSAs, SOWs, and vendor contracts to ensure scope alignment and protect the agency’s interests.
Resource Management: Help us understand our capacity. Are we hiring too fast? Too slow? You will help spot operational gaps before they become burnout issues.
Strategic Planning Forecasting: Partner with the CEO to build realistic revenue forecasts and budgets based on our sales pipeline.
Pricing Strategy: Assist in pricing new business SOWs to ensure target margins are met.