Director of Finance and Operations, Department of Sociology/Urban Studies -Hybrid Opportunity

Stanford University • Stanford, CA

73d • $120,276 - $160,148 • Hybrid

About The Position

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day. The Sociology Department in the School of Humanities and Sciences aims to understand and address pressing empirical questions around social issues that affect everything from interpersonal relations to broad challenges like global warming, through cutting-edge research and teaching. The department houses about 20 faculty members, 75 graduate students, 30 undergraduates, and 8 staff members. The mission of the Program in Urban Studies is to develop undergraduate students' understanding of the nature of cities and their impact on our world. The program is interdisciplinary in nature, drawing from fields in the social sciences, history, and education to prepare students to be critical thinkers, engaged citizens, and informed leaders who can help to transform cities for the better. https://sociology.stanford.edu/ The Department of Sociology is seeking a Director of Finance and Operations (DFO) to partner with the department faculty and staff to achieve continued growth and preeminence in research and teaching. Reporting to the Chair of Sociology, with a secondary reporting relationship to the Senior Associate Dean for Finance and Administration at H&S, the DFO will provide management oversight and direction for the operations, administration, and finances for the department. As the partner to the Chair, this critical leadership position will ensure sound management of the department and work with the Chair and faculty leaders on new and continuing educational programming and initiatives to enable the department to achieve its mission. Additionally, the DFO serves as the liaison to the school and university for administrative business matters for the department and partners with subject matter experts throughout the university to make recommendations and decisions as needed. As the administrative leader for the department, the DFO provides leadership and direction for all administrative functions, including budgeting and financial management of approximately $10 million, planning for teaching and course offerings, student services, events, programming for the departmental community, facilities, property management, and space planning, information security, compliance, and safety. The DFO manages department operations, establishes the administration's organizational structure and environment, and has oversight of administrative policies and procedures in the department. In addition, the DFO oversees a team of nine staff, directly supervising five, and performs tasks ranging from human resources to financial planning to faculty affairs. This is a 100% FTE, continuing position exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need. If you believe that this opportunity is a match for your knowledge, skills, and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences. To be considered for this position, please submit both a cover letter and a resume.

Requirements

• Bachelor's degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience. Stanford experience preferred.
• Demonstrated supervisory skills including conflict resolution.
• Excellent planning and organizational skills.
• Excellent communication skills
• Working knowledge of accounting, budget planning and financial forecasting.
• Working knowledge of grants and contract administration.
• Strong negotiation and effective interpersonal skills.
• Solid analytical and problem solving skills.
• Attention to detail and accuracy.
• Strong expertise in business and management computer applications and databases.
• Strong knowledge in industry standards and/or regulatory requirements.
• Ability to multi-task and manage deadlines.
• Subject matter expertise for area(s) of responsibility.
• Able to keep abreast of general industry knowledge and trends

Nice To Haves

• Stanford experience preferred.

Responsibilities

• Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
• May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
• Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit.
• Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the Chair and/or Dean's Office regarding resources to support faculty activities and interests.
• Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
• Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting.
• Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
• Represent the unit's business and academic operations within the organization/school.
• Manage student and faculty program administration for their unit.

Benefits

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees