Director of Events

Integrity•Addison, TX

70d

About The Position

This position gives the opportunity to support and coordinate small and large meeting and conferences for a fast-paced Financial Services Company. A successful event coordinator ensures event-related tasks are delivered in a professional manner in accordance with organizational goals. If you are creative, energetic, and passionate about event planning please send your contact information and resume.

Requirements

Innovative and resourceful; actively seeks opportunities to improve meetings and events
Experienced at negotiating and building partnerships with vendors
Exceptional client service skills and enjoys working with the public
Strong time management skills and ability to manage concurrent tasks efficiently
Superior attention to detail; first class organizational skills
High energy, positive, professional attitude, pride in work product
Strong computer skills to include Microsoft Office and experience using cloud-based project management tools
Basic web design experience and/or knowledge of HTML
Excellent written and verbal communication skills
Great team member: willing to roll up your sleeves and pitch in to help your colleagues when needed
Minimum completion of a bachelor’s degree
Minimum 3 years event/meeting coordination experience required

Nice To Haves

Certified Meeting Planner (CMP) a plus, but not required

Responsibilities

Oversee and facilitate all aspects of meeting planning from site selection, vendor negotiation, event registration, marketing, onsite staffing, and post-event reporting
Work on multiple national meetings, both small and large-scale conferences and events simultaneously
Work with Supervisor on digital management of contracts, speaker bios, session descriptions, handouts, requests for proposals (RFPs), etc.
Create and send event marketing communications via email, web, print
Send and track correspondence with speakers and sponsors/exhibitors
Coordinate creation of event agenda
Organize and manage event registration platform pre/during/post event
Project manage deliverables with all team members to help ensure deadlines are met
Prepare banquet event order (BEO) information with event venues
Coordinate travel, lodging and expenses for participants traveling to meetings
Create and manage budgets and collection of registration, sponsorship income and exhibit fees
Work directly with registrants on problems and inquiries, providing excellent customer service
Develop and maintain solid relationships with exhibitors/sponsors
Coordinate with marketing team on event materials and signage
Oversee meeting preparation, supplies ordering and packing/shipping of event materials
Coordinate with events and recognition teams to source and organize event recognition
Staff events (internal and external resources) and manage onsite event registration; includes occasional travel to regional and national meetings requiring flexibility in schedule
Data entry and daily administrative functions
Create invoices and receipts as requested, track expenses for event budget reconciliation
Create and analyze online evaluations/surveys and prepare post-event reports
Other duties related as assigned by the Supervisor/Executive Team