Director of Business Management

Stony Brook University•Stony Brook, NY

22h•Onsite

About The Position

The Director of Business Management serves as the senior administrative and financial leader, overseeing all business, financial, and human resource operations within Campus Operations and Maintenance. In addition to ensuring fiscal integrity, operational efficiency, and compliance, the incumbent leads and develops a team, fostering a culture of operational excellence and accountability, supporting multiple operational departments. The Director works closely with senior leadership to develop and implement financial strategies, manage budgets, and support operational excellence across multiple service areas. To be successful in this position, excellent analytical, organizational, and problem-solving skills are needed. It is essential for the Director to communicate and collaborate across different departments.

Requirements

Bachelor’s degree (foreign equivalent or higher).
Five (5) years of full time progressive experience in financial management, budgeting, or business operations.
Experience with financial principles, budget management, and/or accounting practices.
Experience with contract management, procurement processes, and regulatory compliance.
Experience managing complex budgets (multi-million-dollar) and multiple funding sources.
Knowledge of HR practices.

Nice To Haves

Advance degree (foreign equivalent or higher).
Additional years (6+) years of full time progressive experience in financial management, budgeting, or business operations.
Experience with higher education, public sector, or large unionized environments.
Experience with SUNY, New York State financial systems, and/or OGS procurement processes.
Experience with labor relations and workforce management in a unionized environment.
Supervisory experience.

Responsibilities

Oversee all operating, capital, and special-purpose funds and developing fiscal strategies aligned with organizational priorities.
Direct the development, administration, and monitoring of annual budgets across state, Income Fund Reimbursable (IFR), Dormitory Income Fund (DIFR), and other funding sources, ensuring fiscal accountability and alignment with approved plans.
Lead comprehensive financial operations, including budgeting, forecasting, financial analysis, and reporting, to support strategic decision-making.
Identify financial and operational risks and implement mitigation strategies.
Monitor financial performance, identify variances, and implement corrective actions to ensure fiscal integrity and efficiency.
Oversee procurement, contract management, accounts payable/receivable, billing, revenue collection, and interdepartmental chargebacks to ensure accurate and timely processing.
Manage vendor and contract oversight, including performance evaluation, compliance monitoring, cost analysis, and mitigation of cost escalations.
Provide financial oversight for major contracts, procurements, and capital projects, including cost-containment analyses and recommendations.
Strengthen internal financial controls and improve operational processes related to procurement, invoicing, and financial tracking to enhance efficiency and accountability.
Ensure compliance with institutional policies, state regulations, audit requirements, and applicable reporting standards.
Support emergency response and special event financial tracking (e.g., storm response, FEMA reimbursement documentation), ensuring accurate documentation and reporting.
Participate in division-wide planning, policy development, and strategic decision-making processes.
Prepare executive-level financial reports, analyses, and presentations to inform leadership planning and long-term strategy.
Partner with Human Resources and senior leadership to develop and implement strategic staffing plans aligned with operational priorities and budgetary constraints.
Oversee personnel budgeting, including salary forecasting, fringe benefits, position control, and workforce allocation across multiple funding sources.
Partner with HR and direct full-cycle recruitment, onboarding, classification, compensation, and workforce planning.
Review, approve, and monitor all personnel actions (hires, promotions, reappointments, separations), ensuring compliance with institutional policies and collective bargaining agreements.
Oversee performance management, organizational structure reviews, workforce optimization, and corrective/disciplinary processes.
Partner with Employee and Labor Relations team to assess issues and determine appropriate courses of action.
Ensure compliance with all applicable labor laws, HR policies, and regulatory requirements while promoting employee engagement, retention, and professional development.
Provide leadership and oversight to Business Office staff and administrative personnel.
Mentor and develop staff, fostering a high-performing, service-oriented team.
Develop and implement policies, procedures, and workflows.
Other duties or projects as assigned as appropriate to rank and departmental mission.