Director Of Budget And Analysis

City of New York • New York City, NY

1d • $98,140 - $131,956 • Onsite

About The Position

APPLICANTS MUST BE PERMANENT IN THE ADMINISTATIVE STAFF ANALYST CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE. The HIV/AIDS Services Administration (HASA) is the most comprehensive program of its kind in the country, helping New Yorkers living with HIV or AIDS live healthier and more independent lives. We assist with an individualized service plan that targets the support and necessary benefits that are specific to a client’s medical situation that will enhance their well-being. HASA provides intensive case management, rental assistance, emergency and non-emergency housing, and assistance with applying for public benefits and services including Medicaid, food stamps and cash assistance. HASA also provides vocational services that prepare clients for work. With counselors to help identify barriers to employment, clients can select vocational goals and receive support. HASA’s services also include home care and homemaking services, mental health and substance abuse screening and treatment referrals, transportation assistance, referrals to community-based organizations, and SSI or SSD application and appeal. The HIV/AIDS Services Administration (HASA) is recruiting for one (1) Admin Staff Analyst NMI to function as Director of Budget and Analysis, who will: - Under the direction of the Director of Finance, plan, direct, and monitor the activities of professional staff engaged in fiscal research and quantitative analysis of invoices related to the funding of payments to over 130 contracted vendors that provide housing, homemaking, discretionary services and supportive social services to HASA’s clients. Reviews claims and authorizes the payments to providers on all approved claims. - Be responsible for the management of vendor budgets and directs the monitoring of vendor expenditures to ensure an accurate and effective control of expenses. Provides appropriate oversight and makes recommendations to vendors on budget modification needs. - Direct the collection and analysis of fiscal data to review vendors’ spending trends including analysis of data from rental costs incurred by HASA’s housing vendors, review monthly housing vendor reports that provide identifying information concerning unusual spending patterns from housing units and program participants. Identifies vendors’ fiscal operational deficiencies and recommends corrective actions. - Direct the development and preparation of monthly reports, documenting the Fiscal Unit’s activities and findings. These reports provide the Director of Budget with task-specific findings, existing workflows, and operational deficiencies and provide quality management of all budgetary and fiscal activity of the unit. - Work in conjunction with HRA Management Information System (MIS), HASA’s technology staff in the development and implementation of new operational systems and enhancement of existing systems such as vendor database, and the Electronic Payment and Claiming System (PACS) to ensure that all monthly vendor claims and relevant data is captured and reported. Develops and explores new approaches to problems with the use of these applications and conducts related training. - Conduct regular conferences with Fiscal Operations supervisory staff to provide instruction on the unit’s contractual, fiscal and monitoring assignments. Interprets agency policy and procedures; ensures that adequate training is provided to all Fiscal Operations’ staff. - Review HASA’s encumbered contracted fund requests that are submitted to the Agency Chief Contract Officer (ACCO) to encumber funds for the payment of approved vendor claims, ensures the accuracy of these requests, and confirms the subsequent provision of contract funds. - Interact with HASA managerial staff and contracted vendors on fiscal matters. - Work with the Budget Director on discrepancies found in billing submissions to ensure that problems are addressed.

Requirements

• APPLICANTS MUST BE PERMANENT IN THE ADMINISTATIVE STAFF ANALYST CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.
• 1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
• 2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Responsibilities

• Under the direction of the Director of Finance, plan, direct, and monitor the activities of professional staff engaged in fiscal research and quantitative analysis of invoices related to the funding of payments to over 130 contracted vendors that provide housing, homemaking, discretionary services and supportive social services to HASA’s clients. Reviews claims and authorizes the payments to providers on all approved claims.
• Be responsible for the management of vendor budgets and directs the monitoring of vendor expenditures to ensure an accurate and effective control of expenses. Provides appropriate oversight and makes recommendations to vendors on budget modification needs.
• Direct the collection and analysis of fiscal data to review vendors’ spending trends including analysis of data from rental costs incurred by HASA’s housing vendors, review monthly housing vendor reports that provide identifying information concerning unusual spending patterns from housing units and program participants. Identifies vendors’ fiscal operational deficiencies and recommends corrective actions.
• Direct the development and preparation of monthly reports, documenting the Fiscal Unit’s activities and findings. These reports provide the Director of Budget with task-specific findings, existing workflows, and operational deficiencies and provide quality management of all budgetary and fiscal activity of the unit.
• Work in conjunction with HRA Management Information System (MIS), HASA’s technology staff in the development and implementation of new operational systems and enhancement of existing systems such as vendor database, and the Electronic Payment and Claiming System (PACS) to ensure that all monthly vendor claims and relevant data is captured and reported. Develops and explores new approaches to problems with the use of these applications and conducts related training.
• Conduct regular conferences with Fiscal Operations supervisory staff to provide instruction on the unit’s contractual, fiscal and monitoring assignments. Interprets agency policy and procedures; ensures that adequate training is provided to all Fiscal Operations’ staff.
• Review HASA’s encumbered contracted fund requests that are submitted to the Agency Chief Contract Officer (ACCO) to encumber funds for the payment of approved vendor claims, ensures the accuracy of these requests, and confirms the subsequent provision of contract funds.
• Interact with HASA managerial staff and contracted vendors on fiscal matters.
• Work with the Budget Director on discrepancies found in billing submissions to ensure that problems are addressed.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 101-250 employees