Director of Academic Administration

Columbia University In the City of New York•New York, NY

58d•$115,000 - $125,000

About The Position

Reporting to the Divisional Chair, the Director supports the Chair by providing comprehensive administrative, financial, and operational leadership for the Management Division. The Director partners closely with the Chair to ensure smooth and strategic functioning of the division, supporting faculty, students, staff, and researchers. The Director has full oversight of the teaching schedule for all MBA, EMBA, MS, and Ph.D. courses, collaborates with subdivision chairs on adjunct recruitment and hiring, and works to enhance the overall academic experience for students. This role requires sound judgment, strong organizational and communication skills, and the ability to balance strategic planning with hands-on execution.

Requirements

Bachelor's degree required. 5-7 years of experience required in academic administration, faculty affairs, or related management roles.
Strong communication skills with diverse constituent groups, including excellent written and interpersonal abilities.
Demonstrated capacity to exercise tact, discretion, and diplomacy in sensitive or complex situations. Proven ability to anticipate challenges, develop creative solutions, and manage multiple priorities in a fast-paced, evolving environment.
Proven ability to anticipate challenges, develop creative solutions and manage multiple priorities in a fast-paced, evolving environment.
Effectively manages shifting priorities and unexpected demands while maintaining focus and professionalism
Commitment to fostering a healthy, supportive, and effective environment for faculty, staff, and students.

Nice To Haves

Advanced degree strongly preferred.
Deep understanding of higher education administration, faculty affairs, and academic operations.
Experience working within a research-driven academic environment is strongly preferred.
Deep understanding of curriculum development and course planning.
Experience with cloud-based course management systems and expense reimbursement software.

Responsibilities

Partners with and serves in support of the Faculty Chair of Management to ensure strong operational and strategic management of the division.
Manages important moments (strategically and logistically) for all division members, including faculty, students, staff, and researchers, from welcoming and orienting to celebrating successes and managing transitions.
Fosters a healthy, supportive, and productive environment for faculty, staff, and students.
Works on a variety of projects assigned by the Chair related to divisional management.
Works with the Financial Planning Office to maintain, reconcile, and troubleshoot the divisional budget and related budgets.
Works with the Dean's Office (Vice Dean for Administration and Assistant Dean for Faculty Affairs) to ensure that all financial policies and processes are applied appropriately in the division.
Provides overall financial management oversight in partnership with the Chair.
Plans and coordinates the divisional teaching schedule for all MBA, EMBA, MS, and PhD courses.
Develops multi-year teaching and staffing plans for core and staple elective courses informed by curriculum data, student demand data, and faculty leave/sabbatical plans.
Ensures all course descriptions and materials are accurate and up to date.
Collects and analyzes data on enrollment and teaching trends to inform divisional planning and marketing.
Partners with the Dean's Office to manage full-time faculty searches in alignment with School and University policies and processes.
Works with the Chair to support full-time faculty throughout their career path, including tenure and promotion processes, partnering with the Dean's Office as appropriate.
Works closely with the Chair to implement recruitment strategies for adjunct faculty.
Assess divisional needs and build/maintain relationships with a core base of adjunct faculty.
Oversees divisional administrative staff and manages their workflow in support of faculty.
Manages and trains administrative staff on policy updates and processes, relating to contracts, expenses, purchasing, and other administrative functions.
Partners with the Dean's Office and Human Resources to ensure all personnel-related policies and processes are applied in the division.
Fosters thoughtful career development and professional growth opportunities for divisional staff.
Oversees administration of events, including academic conferences, seminar series, brown bags, and PhD activities.
Partners with Marketing & Communications to promote faculty research, news, and media appearances.
Ensures clear and consistent communications and well-planned events for the division.