Deputy Director of Administration

City of New York • New York City, NY

2d

About The Position

The Agency The Landmarks Preservation Commission (LPC) is the largest municipal preservation agency in the nation. It is responsible for protecting New York City's architecturally, historically, and culturally significant buildings and sites by granting them landmark or historic district status and regulating them after designation. The agency is comprised of a panel of 11 commissioners who are appointed by the Mayor and supported by a staff of approximately 80 preservationists, researchers, architects, historians, attorneys, archaeologists, and administrative employees. There are more than 38,000 designated buildings and sites in New York City, most of which are located in 158 historic districts across in all five boroughs. Working at the Landmarks Preservation Commission provides a great opportunity to cultivate intellectual inspiration and professional development. The Team The Deputy Director of Administration is a key member of LPC’s Administration Department, which is responsible for personnel, facilities management, operations, records management, and financial management. This position reports to the Director of Human Resources Management and Operations and directly supervises the Records Associate and Receptionist/Operations Associate. Your Impact With some latitude for independent initiative and judgment, the Deputy Director of Administration supports the work of LPC’s Administration Department.

Requirements

• You must be permanent in the title of Associate Staff Analyst to be considered for this position.
• A master’s degree from an accredited college or university in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies, or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or
• A baccalaureate degree from an accredited college or university and three years of satisfactory full-time professional experience in the areas described in "1" above.

Nice To Haves

• Strong knowledge of City personnel rules and regulations
• Strong knowledge and familiarity City applications: PRISE, NYCAPS, CHRMS, Pi, and Citytime
• Strong supervisory and project management experience preferred.
• Excellent time management skills and a proven ability to meet deadlines.
• Excellent written and oral communication skills, experience creating and giving presentations.
• Strong organizational skills with an ability to strategically prioritize tasks.
• Excellent computer skills including expertise and familiarity with Microsoft Office Suite.
• Maturity and professionalism.

Responsibilities

• Processes personnel actions for all hires, transfers, separations, and leaves of absence
• Assists with recruitment and processes civil service transactions, including civil service appointments and list calls
• As facilities manager, liaises with DCAS and vendors for resolution of facilities requests and issues
• As Records Management Officer, maintains agency’s records retention schedule and ensures compliance; supervises the work of the Records Associate
• Serves as coordinator/liaison for Citywide Employee Programs, including but not limited to, Training and Development, Safety and Health Program, 55a, New York City Employee Retirement System and Workers Compensation
• Assists with emergency management and serves as key member of the Continuity of Operations Planning (COOP) team.
• Manages front desk operations and supervises the work of the Receptionist/Operations Associate
• May assist with core functions of the Administration Department as a back-up, which includes payroll and timekeeping, procurement processes, and financial management duties
• Undertakes special projects related to personnel and operational initiatives as directed by the Director of Human Resources Management and Operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 101-250 employees