Development Specialist, Events

Exploratorium•San Francisco, CA

2d•$38 - $40•Onsite

About The Position

The Development Specialist plays a key role on the Institutional Advancement (IA) team, supporting the coordination and execution of tasks and projects related to donor fundraising, stewardship, comprehensive campaign, and sponsored events. The position also supports the implementation of comprehensive and strategic communication and marketing plans. Collaboration with various teams within the organization is essential for success in this role. This position reports to the Director, Engagement.

Requirements

BA/BS degree or equivalent combination of education and work experience
Three years of fundraising experience in a nonprofit, educational or museum environment
Knowledge of best practices in fundraising and event planning
Ability to work well in a team environment and to liaise effectively with staff members in departments throughout the museum
Excellent written and verbal communication; outstanding interpersonal skills
Ability to work independently, prioritize, and manage multiple projects
Highly organized and detail-oriented
Possession of excellent problem-solving skills
Able to exhibit tact and diplomacy in a confidential environment
Excellent computer skills (Microsoft Word, Microsoft Excel, Salesforce, Google Suite); proficiency with database systems
Knowledge of science education, arts and education helpful

Nice To Haves

Experience dealing with high level volunteers and board members a plus

Responsibilities

Assist staff and key volunteers with the coordination and execution of annual donor engagement events, sponsored programs, and corporate prospecting events, such as fundraisers, stewardship dinners, and exhibition opening receptions
Work with Corporate Partnership team to track contributions and coordinate corporate sponsor recognition with Marketing, Visitor Engagement, and Media Studio teams
Work with Corporate Partnership team to assure benefit fulfillment for corporate members and corporate sponsors
Solicit and oversee the tracking and acknowledgement of corporate in-kind donations
Coordinate the organization and distribution of event documentation, including guest lists, attendee, tracking, key donor interactions, and donor research; conduct event debrief meetings to capture best practices and lessons learned
Assist in managing logistics for lead-up and day-of event support including guest list research and development, RSVP tracking, timeline creation, vendor management, registration list and name tag production, etc.
Coordinate event staffing with colleagues across teams including AV, Rentals, Public Programs, Visitor Engagement, and others
Aid in set-up and break-down of each event and manage space-booking for all events
Serve as liaison to and collaborate with teams across the institution to execute events, including Marketing, Rentals, Operations, Media Studio, and Public Programs
Act as a liaison between the IA team and in-house creative studio and marketing teams, developing schedules for and implementing design and communication strategies
Write and route copy for stewardship event communications, including invitations, reminders and thank you emails
Communicate with corporate donors of fundraising events to confirm table guests, sponsorship assets, and pledge reminders
Execute design email communications strategy for event and donor communications
Maintain events calendars, coordinating team discussions around priorities and strategies for the annual event schedule
Willingness to work nights and weekends as needed
Perform additional duties as assigned