Development Office Coordinator

Denver Rescue Mission • Denver, CO

4h • $21 - $26

About The Position

The Development Office Coordinator (DOC) is primarily responsible for providing administrative support for the day-to-day needs of the Development department.

Requirements

• Two years of administrative support experience.
• High school diploma required; Associate’s degree or higher preferred. A combination of education and experience can be substituted.
• Proficient skills in Microsoft 365, with particular knowledge of mail merge functions and Excel spreadsheet formulas.
• Experience with donor database software (Salesforce or similar) preferred.
• Excellent organizational skills and meticulous attention to detail.
• Flexible and able to readily modify, respond to, and integrate change.
• Ability to initiate relevant activities to achieve department goals, while effectively prioritizing responsibilities and accepting direction from multiple sources.
• Strong communication skills, both written and verbal.
• Professional demeanor while handling sensitive and confidential matters.
• Ability to solve problems, make decisions and handle many tasks in a fast-paced, complex environment, working both independently and as a team member.
• Ability to interact cheerfully, creatively, and professionally with donors, team members and other Mission contacts.
• Must be a Christian holding to the beliefs set forth in the Statement of Faith, expressed by a personal testimony and Christian conduct.
• Active driver’s license as a limited amount of work-related travel may be required.

Nice To Haves

• Associate’s degree or higher preferred.
• Experience with donor database software (Salesforce or similar) preferred.

Responsibilities

• Office Coordination Monitors and organizes inventory of letterheads, envelopes, stamps; coordinates monthly office supply order and distribution of supplies.
• Working closely with the hiring manager, serves as primary support person for onboarding new Development staff.
• Coordinates logistics of any Development meeting, including but not limited to, reserving meeting space, setting up A/V, ordering and picking up food and beverages, and cleaning up spaces, as necessary.
• Manages equipment, cleanliness, and organization of all Development department shared areas.
• Maintains general collection of DRM publications for Relational Giving team; monitors inventory and works with Communications staff to order when needed. Also distributes publications (i.e., Changing Lives newsletters) to other DRM facilities.
• Coordinates ticket/table purchases for community events, tracks RSVPs, and communicates event details with staff.
• Leads Development appreciation committee, coordinates team birthday and anniversary cards, arranges team-building outings and holiday events for Development staff and helps to create a fun and dynamic work environment.
• Administrative Support Provides general administrative support for the VP of Development, Director of Philanthropy, and Relational Giving team members, including printing and mailing letters, metering envelopes, preparing reports, and other projects as assigned. Also provides administrative and logistical support to board committees related to development.
• Covers Administration Building front desk/switchboard for receptionist as needed for breaks, lunches, and special occasions.
• Assists with maintaining Development drive shared files and updating intranet homepage and calendar.
• Assists with data entry and maintaining files in Salesforce (fundraising database).
• Creates and distributes reports, meeting notes, and department-wide updates.
• Provides administrative and on-site support for special events when needed.
• All other responsibilities as assigned by the VP of Development.
• General Donor Cultivation Assists donors and prospective donors with issues or general inquiries via phone, email, or the DRM webpage.
• Assists relational giving officers with stewardship activities, including the production of personalized receipt letters and/or thank you notes for large gifts.
• Manages rotating schedule of Development staff to participate in community-based opportunities and events (i.e., workplace giving or church fairs) to represent DRM, and ensures necessary materials are prepared.
• Holds responsibility for mailing New Donor Welcome Newsletters.
• Works closely with Specialized Gift Coordinator and Donor Services team to ensure proper gift acknowledgment and stewardship for unique gifts, including memorial donations.

Benefits

• Comprehensive health plans include medical, dental and vision benefits.
• Generous vacation, sick time, and holiday pay, plus paid birthday off and ‘refreshment’ day.
• Tuition reimbursement and child adoption benefits.
• Employer paid term life insurance, long-term disability, AD&D.
• Health savings account with generous employer contribution.
• Flexible spending accounts.
• Paid parental and bereavement leave.
• 401(k) with up to 5% company match.
• Please access our highlights of the benefits package we offer here: Denver Rescue Mission Benefits Guide

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED