Development Coordinator, UCI Arts

University of California, Irvine • Irvine, CA

1d

About The Position

The Claire Trevor School of the Arts (UCI Arts) at the University of California, Irvine, creates transformative experiences through an interconnected, diverse and innovative community of artists and scholars.
As the only UC school encompassing art, dance, drama and music, reflected in its four departments, UCI Arts fosters creativity and interdisciplinary collaboration, empowering over 1,000 undergraduate and graduate students annually. With a focus on academic rigor, technology and a commitment to inclusivity, students engage in over 150 annual exhibitions, performances and workshops while preparing for a wide range of professional careers. As part of a comprehensive research university, UCI Arts offers students the unique opportunity to pursue artistic and academic excellence as mutually informative endeavors. Our embrace of double majors and interdisciplinary as well as cross-school collaborations provides students with opportunities to develop as leaders in their fields.
Rooted in Southern California’s vibrant cultural landscape in Orange County, UCI Arts maintains deep connections with regional, national, and global arts organizations and practitioners. These relationships expand UCI Arts' resources for students, providing career pathway-oriented opportunities, including internships and industry partnerships. Students can also gain professional experience through activities in our two professional galleries, the Contemporary Arts Center and the Beall Center for Art + Technology (see further information below).
UCI Arts’ dynamic faculty, distinguished by their leadership in their creative practice, mentor students to become engaged global citizens. Our alumni launch into careers of impact, making significant contributions across both the arts and other sectors.

The Development Coordinator role is a unique opportunity for a detail-oriented individual to be a pivotal team member in a fast-paced, highly professional environment within The Claire Trevor School of Arts (CTSA) at UCI. This individual is a self-starter and will provide high-level administrative support to the Executive Director of Development and CTSA advancement team. Areas of responsibilities include coordinating administrative support for the Claire Trevor Society membership program and support groups, proposals, donor relations activities, project management, coordination of development marketing activities, and special events. Other areas of support include gift administration, donor stewardship, and financial administration. The Development Coordinator will interface with academic leadership including the Dean of the Claire Trevor School of the Arts, campus administrators, faculty, students, patrons, alumni, university neighbors, community groups and volunteers. The Development Coordinator is an individual that can effectively communicate and engage with internal and external parties and is invested in furthering the mission of CTSA.

Requirements

• Good written and interpersonal communication skills to establish and maintain good working relationships throughout the campus and with external constituencies
• Good organizational, analytical and critical thinking skills
• Skill to maintain confidentiality
• Ability to make decisions without close supervision, and must be accurate, efficient and capable of handling detailed work assignments
• Use initiative to organize and follow through with complex tasks to meet deadlines
• Willingness to take direction from multiple sources while maintaining a professional demeanor
• Ability to learn financial processing system and remain up-to-date on all policies and procedures Demonstrate skills necessary to monitor expenditures and perform budgetary projections, requests, and reports
• Proficiency with computers and office equipment including Microsoft Word, Outlook, Excel, and PowerPoint
• Skill to develop reports, proposals and external relations materials
• Proven excellent organizational skills. Demonstrated ability to prioritize workload, meet deadlines, and work with frequent interruptions under constantly changing priorities
• Proven level of outstanding professionalism in providing executive assistance to supervisor including: scheduling meetings, coordinating all travel and lodging arrangements, liaison to faculty and staff, prioritizing incoming mail, screening telephone calls and general office management
• Strong ability to write clear, concise reports, correspondence and public relations materials with minimal direction Strong ability to review, rewrite and edit all correspondence, from letters to emails, prior to dissemination
• Demonstrated knowledge of records management including the proven ability to develop and maintain a system to track and update a variety of information including and an accurate detailed calendar Demonstrated ability to operate office equipment proficiently
• Interest in learning and growing in a fundraising environment
• Bachelor's degree in related area and / or equivalent experience / training
• 3-5 years of experience with office administrative management, preferably in a development setting, and 1-2 years coordinating special events.
• Must possess a valid California driver license and participate in the DMV Pull Notice Program.
• Flexibility to work nights and weekends if needed.
• Must be able to provide proof of work authorization

Nice To Haves

• Experience in independently planning all aspects of special events including developing and managing a budget
• Knowledge of UCI policies and accounting forms such as invoices, travel vouchers, purchase orders, and check requests
• Knowledge of the arts, CTSA, UCI and University Advancement programs, policies and procedures Knowledge of university advancement programs in a higher education setting, including Kuali Financial System (KFS), GiftForm Access, and Salesforce
• Familiarity with Adobe Creative Suite

Responsibilities

• coordinating administrative support for the Claire Trevor Society membership program and support groups
• proposals
• donor relations activities
• project management
• coordination of development marketing activities
• special events
• gift administration
• donor stewardship
• financial administration

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees