Development Coordinator

Berkeley Repertory Theatre•Berkeley, CA

22d•$55,000 - $57,000•Onsite

About The Position

Berkeley Repertory Theatre (Berkeley Rep) has grown from a storefront stage to an international leader in innovative theatre. Known for its ambition, relevance, and excellence, as well as its adventurous audience, the nonprofit has provided a welcoming home for emerging and established artists since 1968. Over 6 million people have enjoyed more than 500 shows at Berkeley Rep, including 88 world premieres. Berkeley Rep shows have gone on to win 8 Tony Awards, 9 Obie Awards, 11 Drama Desk Awards, 1 Grammy Award, 1 Pulitzer Prize, and many other honors. In recognition of its place on the national stage, Berkeley Rep received the Tony Award for Outstanding Regional Theatre in 1997. Through its annual seven-play season, together with up to four special event presentations, Berkeley Rep invites audiences to enjoy an eclectic range of theatrical experiences featuring diverse artistic voices, themes, and perspectives. Berkeley Rep is seeking a detail-oriented and highly organized Development Coordinator to join our Development (fundraising) team. This position supports Berkeley Rep’s efforts to attract and engage its donors through relationship management, with a particular focus on donor prospect research and donor engagement. This position is well suited to someone interested in gaining or expanding their experience in non-profit fundraising and administration. The position’s essential job duties must be conducted in person on Berkeley Rep's campuses and cannot be performed remotely.

Requirements

One to two years of experience in non-profit development, administration, or customer service
Exceptional attention to detail and organizational skills
Proficiency with MS Office, including Excel
CRM/database experience a plus, particularly Tessitura
Ability to provide exceptional customer service to the Theatre’s valued supporters
Strong written and verbal communication skills
Proven ability to prioritize and manage projects and deadlines effectively
Resourcefulness and strong problem-solving skills
Ability and interest in creating efficient systems and processes
Sensitivity to confidential information and demonstrated diplomacy
Must be comfortable and thrive in fast-paced, diverse group environments.
Actively participate in workshops and training as requested, including harassment prevention, bystander intervention, and other initiatives related to antiracism, equity, diversity, inclusion, and access.
An appreciation for the performing arts
Ability to lift 40 pounds
Valid driver’s license

Responsibilities

Donor Prospect Research, Tracking, and Reporting (35%) : Support Berkeley Rep’s major individual donor giving program by: Conducting donor prospect research Tracking donor prospects in Tessitura, Berkeley Rep’s CRM patron database Tracking trustee recruitment efforts Taking meeting minutes and tracking action items Maintaining information on donor prospects and efforts to engage with them Supporting the Development team’s reporting and analysis needs by generating reports and lists
Donor Stewardship (35%) : Maintain accurate donor recognition across platforms (signage, print programs, website, named spaces) Coordinate benefits fulfillment for major donors, including invitations to rehearsals and other behind-the-scenes opportunities Help to streamline and support benefits fulfillment for all donor giving levels Coordinate the use of Berkeley Rep’s two donor lounges: order and maintain stock of food, drinks, and paper goods; provide guidelines and training to staff regarding room set up, service, and schedule; track costs; schedule event bookings Provide ticketing assistance to trustees and major donors during peak times Engage with trustees and donors by phone, email, and at events
Event Support (25%): Provide event planning support, including managing RSVPs, attendee research, and creation of collateral materials Provide day-of-event support including set-up, management, and execution of event day tasks Provide logistical support for domestic and international donor theatre trips
General Administrative Support (5%) : Provide administrative support for the Director of Development and the Development team, including but not limited to: scheduling meetings, note-taking and action items, and expense reports Provide grant-writing and institutional funder prospecting support at peak times Assist with data entry and acknowledgements during peak times Other duties as assigned