Development Coordinator - Penn Engineering Development

University of Pennsylvania

10d•$24 - $32

About The Position

Penn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. http://www.seas.upenn.edu/ The Development Program Coordinator supports Penn Engineering's fundraising operations through administrative leadership and donor relationship management. This role provides critical support to the Vice Dean of Development and Alumni Relations, Executive Director of Development, Director of Major Gifts, Major Gift Officer, and Assistant Director of Research, Prospect Management, and Data Analytics. Key responsibilities include coordinating donor meetings, preparing meeting materials and follow-up communications, producing donor profiles and reports, managing calendars, arranging travel, processing expenses, and planning senior-level meetings. The Development Coordinator serves as the first point of contact for important visitors and maintains accurate fundraising data.

Requirements

Bachelor's degree and 2 - 3 years of related experience or an equivalent combination of education and experience.
This position requires exceptional organizational abilities, strong interpersonal skills, and a commitment to advancing Penn Engineering's development goals.
As a key contributor to the success of the Penn Engineering Development and Alumni Relations office, the Development Coordinator must be highly motivated with excellent project management skills, strong communications, high comfort with technology, and someone who enjoys and thrives in a fast-paced environment.
The ideal candidate will have a strong attention to detail and be able to take initiative and manage sensitive information.
Proficiency in the use of word processing, spreadsheet, and presentation applications (e.g., Word, Excel, PowerPoint).
In addition, interest and capacity to learn systems and databases unique to the organization.
Must be able to work nights and/or weekends at limited times of the year.

Responsibilities

Provide logistical and/or technical support on the following items (among potential others): database, emails, phone calls, memos, PowerPoint presentations, donor meeting packets, donor and event briefings, meeting agendas, volunteer correspondence, database and/or Excel reports.
Help organize calendars through response to requests.
Manage travel arrangements, complete expense/reimbursement reports, schedule and reserve space for meetings when required, and help manage alumni visits to campus.
Actively work in the database including updating donor records, establishing opportunities, entering contact reports, and producing reports and lists.
Draft gift agreements for fundraisers and submit through approval process. Create the corresponding Opportunities and new GAUs.
Assist the Assistant Director of Research, Prospect Management, and Data Analytics with prospect research and management including pipeline management, pulling reports and prospect lists from QlikView, and sourcing donor contract information. Reconcile Compass with new donor information.
Participate in signature events, such as Reunion, Alumni Weekend, Homecoming, and other special events as needed.
Serve as extra hands for important Penn Engineering projects upon request when schedule allows.
Act as backup for gift processing, which includes the following: Process and acknowledge incoming donations and gifts in a timely manner. Maintain accurate and up-to-date donor records. Assist with gift allocation, fund creation, and gift adjustments including following up to see if adjustments are complete. Work closely with the Central Gift Accounting Administration Records team.

Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.