Assistant Development Officer - Penn Engineering

University of Pennsylvania

16h•$55,000 - $68,000

About The Position

Penn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. http://www.seas.upenn.edu/ The Assistant Development Officer (ADO) will serve as an instrumental member of the Penn Engineering team working to advance the mission of the School of Engineering. The ADO will work in partnership with the Vice Dean and the major gift team to plan, coordinate, and implement development efforts for School of Engineering initiatives. Assume responsibilities in the areas of data driven operations, prospect management and reporting, communications, volunteer management, donor and faculty relations, event support.

Requirements

Bachelor’s degree and one to- two years of related experience, preferably in institutional development or a marketing focused environment, or an equivalent combination of education and experience.
Highly motivated with excellent project management skills, high comfort with technology, and thrives in a fast-paced environment
Ability to work independently and collaboratively as part of a goal-oriented team.
Excellent oral and written communication and interpersonal skills.
Superior attention to detail in an environment where accuracy and timely completion of tasks is critical to maintaining donor and faculty leadership satisfaction.
Solid computer skills: familiarity with donor/customer management databases, websites, internet, word processing, etc.
Proficiency in preparation of numeric- and text-laden spreadsheets, Power Point, Excel, etc.
Ability to handle complex and highly confidential information.
Ability to work evenings and weekends.
Successful candidates will also reflect the core operating values of Penn Engineering, which include demonstrated mutual commitment to excellence; professionalism, creativity, and adaptability; respect for the roles and responsibilities of individual members of the Penn Engineering Development and Alumni Relations team; a collaborative and collegial style, and transparency in communication.

Nice To Haves

Familiarity with InDesign, Photoshop or Adobe PDF is useful.

Responsibilities

Vice Dean Staffing. Responsible for supporting all key initiatives designated by the Vice Dean in support of the development and alumni relations work of Penn Engineering. These initiatives span a broad range of strategic, analytical, and logistical work and involve coordination with the full spectrum of team members internally and externally across Penn Engineering.
Donor Management/Project Management. Responsibility for the tracking and management of gift data including the retrieval of data and production and analysis of reports. Be able to step in as needed by the Vice Dean and gift officers as point person for specific projects. Navigate priority projects through to completion, working collaboratively with many colleagues in many areas of development in Penn Engineering and across the university.
Cultivation/Donor Identification. Work collaboratively with colleagues to provide support in the identification and cultivation of new prospective donors. This includes managing systems to organize/keep records/plan actions for identified prospective donors for day-to-day tasks and long range planning in database and other systems.
Communications. Produce and/or coordinate stewardship reports and activities for donors working with the Vice Dean, communications staff and gift officers, including annual reports, thank you and outreach letters, e-communications, and recognition vehicles. Serve as a project manager for stewardship reporting system to ensure stewardship deadlines are met. Draft select gift proposals. Assist the gift officers with drafting letters, reports, and key correspondence.
Collateral Material Creation. Working alongside the Vice Dean, this role will be responsible for first drafts of many marketing and information pieces, including designing one-pagers and other collateral materials. Supporting the Vice Dean and major gifts team, this role will attend faculty meetings, keep notes and help draft development and marketing materials. Creation of these materials are a team effort, and this role plays an integral part in streamlining the process and adhering to timelines.
Volunteer Involvement. Serve as a key team member working to support colleagues and teams to deploy best practices with volunteers.
Faculty Relations. This role works alongside the Vice Dean and colleagues to record notes and action items from meetings with faculty leadership. Work closely with the administrative and support staff for the faculty to coordinate meetings and enhance relationships. When needed, this role will draft briefing materials for faculty and institutional leadership.
Special Events. Work with the major gift team to help plan, staff, and coordinate meetings and special events related to donor and volunteer activity as needed.

Benefits

Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Penn provides an array of resources to help you advance yourself personally and professionally.
As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.