Development Associate

Democracy Forward•Washington, DC

23h•Hybrid

About The Position

The Democracy Forward Foundation is seeking a highly organized and detail-oriented Development Associate to provide critical administrative and data management support for its Development team. This role involves managing grants tracking, document management and preparation, record retention, and calendar management to ensure smooth operations of the development portfolio. The ideal candidate will be a systems-thinker focused on process improvement. This is a full-time position based in Washington, DC, with flexibility for remote work but requiring regular in-office presence (8 times per month) for DC-based employees. Remote candidates within the United States are also considered, with an expectation of 1-2 times per quarter travel to DC. The Development Associate will report to the Senior Director of Development and collaborate with the entire Development team.

Requirements

1-3 years of relevant experience.
Strong organizational, communication, and time-management skills.
Ability to meet strict deadlines across multiple simultaneous projects.
Thorough and organized administrator.
Detail oriented and independently motivated.
Systems-thinker who can build on and improve our practices and systems for documentation, retention, department coordination, and deliverable execution.
Meticulous thinker who can improve upon our data management and information system transition horizons.
Willingness to learn new technical systems and capable of implementing best practices.
High degree of discretion, sensitivity, and respect for confidentiality.
Mission-focused and capable of flexing time/energy to meet the demands of a high pace and high energy work environment.
High degree of ownership and accountability in managing a complex information ecosystem.
Proficiency with Microsoft Office Suite and document management tools (e.g., Adobe Acrobat, SharePoint).
Well-developed collaborative and interpersonal skills including demonstrated self-awareness, commitment to diversity and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and backgrounds.

Nice To Haves

Experience working in nonprofit development, fundraising, or donor relations
Familiarity with grant tracking systems and donor management software

Responsibilities

Manage grants data flow and documentation processes through Google Drive, accounting spreadsheets, and Customer Relations Software.
Build and maintain file structures to retain development data.
Manage compliance and record retention practices.
Develop and track executive memos and deliverables.
Assist the Director of Partnerships in developing reporting materials, tracking and recording financial transactions, and planning monthly and quarterly deliverables.
Support the drafting of internal executive reporting products.
Support the tracking of multiple grant obligations and reporting products.
Manage a grantmaking calendar.
Prepare reports and proposals through maintaining a document library.
Manage version controls on drafted reports and proposals.
Other tasks at the direction of the Senior Director of Development.