Development Associate and Campaign Coordinator

Boston Symphony Orchestra • Boston, MA

1d

About The Position

About the Role The primary duties of the Development Associate and Campaign Coordinator are to provide comprehensive administrative support to the Chief Development Officer (70%) and to support Campaign-related activities (30%).

Requirements

• BS/BA or equivalent
• Prior development experience or equivalent required (1-2 years)
• Strong writing and excellent proofreading skills
• Ability to be pro-active
• Superior organizational and project management skills, and ability to manage multiple tasks in a fast-paced environment
• Strong computers skills required, experience in CRMs preferred
• Exceptional attention to detail and an ability to handle confidential materials with discretion
• Strong customer service skills, donor relations experience preferred.
• Sense of humor and overall flexibility important
• Willingness to work evening and weekends when needed
• Position requires time on the Tanglewood Campus in the Berkshires in the summer months

Responsibilities

• Provide comprehensive administrative support to the Chief Development Officer, including calendar management, meeting coordination, travel arrangements, and document preparation.
• Manage and prioritize incoming communications for the CDO, ensuring timely responses and follow-up actions.
• Prepare and organize materials for meetings, presentations, and reports as needed by the CDO, including tracking and drafting agenda.
• Ensure timely briefings for donor visits.
• Assist CDO in preparing for CEO and other internal/external meetings as needed, including arranging for research briefs, tracking agendas, and other information as appropriate.
• Prepare agenda and materials for Philanthropy team.
• Draft meeting agenda and compiling associated materials for CDO and Board Chair/CEO meetings.
• Play a leadership role on the weekly CEO/CDO outreach meeting, maintaining tracking system and collaborating with key members in the department and in coordination with the Executive Office
• Draft correspondence for outreach emails.
• Manage all CDO expense submissions, tracking, and report.
• Staff agendas for weekly senior development meeting and monthly department meetings.
• Working closely with the VP for Operations and Campaign Planning to plan all aspects of senior retreats.
• Assist the CDO and AVP of Individual Philanthropy in coordinating and supporting the activities of the Engagement Councils, including agenda setting, event logistics, prospect lists, and preparation of all meeting-related materials.
• Track all CDO and CEO donor meetings, uploading information into Tessitura.
• Support the donor portfolio management of leadership volunteers, including board members.
• Collaborate with Development events team, and the individual gift officers to support and help manage event outreach.
• Collaborate with CDO, VP of Development and Campaign Planning, and AVP on various projects aimed to support Campaign.
• Conduct research, compile data, and prepare reports to support Campaign as needed.
• Maintain a high level of professionalism and confidentiality in all interactions with board members, staff, and external partners.
• Perform other administrative and operational duties as assigned to support the development and engagement goals of the BSO.
• Reserve meeting spaces, updating calendar invites, coordinating catering, and other important tasks.
• Restock and replenish Development office supplies and stationery.
• Coordinating set up and staff meetings as needed.
• Staff development and board events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level