Coordinator, Campaign and Growth Initiatives

Vanderbilt University•Nashville, TN

8d•Hybrid

About The Position

The Coordinator, Campaign and Growth Initiatives serves as a project assistant, logistics liaison, and operations assistant in implementation of the campaign program in support of Vanderbilt’s comprehensive campaign, university initiatives, and priorities. These include, but will not be limited to, new Vanderbilt campuses in New York City, West Palm Beach, and San Francisco; College of Connected Computing; Power the Impossible; Institute of National Security; and Athletics. In this role, you will also work collaboratively with internal and external constituents to help reach the campaign’s priorities and goals within designated timelines. The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs. DAR’s university development team is responsible for seeking new resources from alumni, parents, friends, and family foundations to support key fundraising priorities. More information can be found here: https://www.vanderbilt.edu/dar/

Requirements

One year of relevant experience is necessary
Strong organizational skills, attention to detail, and adaptability to shifting priorities are paramount.
Proven ability to work independently and collaboratively in a team environment and among a wide demographic of university constituents
Strong oral and written communication skills
Proficiency in Microsoft Word, PowerPoint and Excel
Ability to work independently, assuming responsibility, prioritizing and carrying out duties with minimal supervision.
Ability to exercise good judgment in handling confidential information and managing sensitive organizational relationships.
Bachelor’s degree, or the equivalent, is necessary

Nice To Haves

Communications, data analytics, event planning, and development and/or alumni relations experience in an academic setting preferred

Responsibilities

Assist with planning university priority events in collaboration with internal and external university partners
Manage inquiries received in the shared team inbox promptly and accurately
Work with Marketing & Communications colleagues to design, edit, and distribute invitations, announcements, and other event communications
Coordinate development of event invitation lists in partnership with Research teams
Work closely with our event system (AlumnIQ) to manage registrations and attendance reporting. Post-event, assure transfer of event data into DAR database.
Manage onsite event logistics when needed
Send invitations and other campaign materials via SEM inbox
Assist with on-site event management as assigned
Occasionally work nights and weekends as needed for events
Support the Assistant Vice Chancellor with project management in support of fundraising work for Vanderbilt’s San Francisco campus. Includes, but is not limited to, meeting and event prep, relationship tracking, database management, and scheduling.
Track complex project timelines, streamline communications, and monitor follow-up tasks
Assist with development of event briefings alongside colleagues from Research team
Other duties and special projects as assigned