Development and Volunteer Coordinator

CASA DE AMPARO•San Marcos, CA

7d•$26 - $31•Onsite

About The Position

Are you an eager, self-motivated, dynamic individual ready for a challenging role that will also provide an opportunity to contribute to a mission driven Non-Profit organization? This position offers the right candidate the opportunity to build meaningful connections with both staff and the community, while enhancing your skills. At Casa de Amparo, we are committed to supporting youth affected by child abuse and neglect, promoting healing and growth. We believe in empowering our team to help them thrive and grow, and seek individuals who are driven, transparent, curious and have a servant mindset. If you're passionate about using your skills for a meaningful cause, we want to hear from you! GENERAL FUNCTION: The Development & Volunteer Coordinator performs a variety of skilled administrative and coordination duties in support of fundraising and volunteer activities. Responsibilities include tracking and reconciling donations, preparing timely gift acknowledgements, maintaining accurate donor and volunteer records, coordinating in-kind donations, and supporting special events. Builds and maintains effective working relationships with donors, volunteers, and Program Managers, and development staff. Coordinates the solicitation, receipt, documentation, and distribution of in-kind donations to support program needs and fundraising activities. Provides administrative and logistical support across the Development Department. Recruits, orients, trains, schedules, and oversees all special event and administrative volunteers.

Requirements

Must be able to be associated with Casa de Amparo through Community Care Licensing (CCL), which typically includes clearance by FBI, DOJ and CACI. (California Child Abuse Index)
Minimum of two years in a nonprofit development or fundraising setting with varied responsibilities.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills, including strong grammar and attention to detail.
Ability to think both tactically, with a pro-active approach to problem-solving.
Demonstrated professionalism in donor, volunteer, and staff interactions.
Must have auditory, visual, and physical skills to be able to perform tasks as outlined in this job description, including the ability to lift up to 50 pounds.
Must possess reliable personal transportation and meet agency insurance requirements.
Flexibility to work occasional evenings or weekends in support of fundraising and volunteer activities

Nice To Haves

Fundraising experience and/or relevant education preferred.
Experience with Donor Perfect (online) CRM and Greater Giving event software preferred.

Responsibilities

Record and maintain accurate donation records in Donor Perfect; generate journal entries for Accounting.
Prepare timely donor acknowledgments (thank you and tax letters).
Serve as first point of contact for donor and in-kind donation inquiries.
Coordinate in-kind donation logistics, including intake, documentation, storage, inventory tracking, and timely distribution, in partnership with the Special Events Coordinator.
Maintain donor database and update in-kind item wish lists for programs.
Reconcile donor and gift reports with accounting on a monthly basis.
Provide administrative and logistical support to the Development team.
Coordinate recurring in-kind partnerships, including Cakes for Kids and Feeding San Diego donations, in partnership with the Special Events Coordinator.
Research and solicit in-kind and event donations from individuals and businesses.
Generate donor and mailing lists.
Attend and support department meetings.
Co-lead Holiday Donation Drive in partnership with Special Events Coordinator; solicit seasonal program needs.
Coordinate ongoing in-kind donation drives and storage inventory.
Coordinate donor recognition items (e.g., named bricks).
Support special event logistics, including administrative and volunteer needs.
Provide reception backup for CKC Administration.
Recruit, train, and manage administrative, development, and event volunteers and interns.
Liaise with universities and community groups for volunteer outreach.
Oversee volunteer screening, documentation, scheduling, compliance, and documentation.
Collaborate with Program Managers to assess and meet evolving program volunteer needs.
Maintain volunteer database and track volunteer hours.
Support event registration, volunteer supervision, and check-out using Greater Giving.
Collaborate with Special Events Coordinator on volunteer management and in-kind solicitations for events.
Manage event RSVPs, donor communications, and thank-you letters.
Assist with setup, cleanup, and preparation of materials for all events.
Input and reconcile event data (auction items, guests, sales) into Greater Giving.