Detention Records Office Manager

Brazoria County

49d•$26 - $28

About The Position

Under general supervision, performs various advanced staff support duties and manages a variety of confidential and complex office activities within the Sheriff's Office.

Requirements

High school diploma or equivalent
Must be 21 years of age
Valid Texas Driver's License
Open Fox Certification (provided by department)
Knowledge of: County and state legal principles, practices, procedures regarding the court system.
Court settings.
Public information rules and procedures.
Records retention rules and procedures.
Civil process laws and procedures.
Criminal process laws and procedures.
Legal terminology.
Modern office procedures and equipment.
Department policies, procedures and regulations covering specific areas of assignment
Skill and Ability in: Communicating effectively, both orally and in writing.
Maintaining strict confidentiality.
Establishing and maintaining cooperative working relationships with judges, managers, supervisor, employees, external public agencies and organizations, attorneys, teachers, bonding companies and the general public.
Using initiative, discretion and decision making within established procedures, guidelines and rules.
Defining problems, collecting data, establishing facts and drawing valid conclusion.
Performing effectively under stressful working conditions.
Providing effective customer service.
Multitasking.
Operating a personal computer and various software applications.

Responsibilities

Carry out the Sheriff's Mission and Vision and adhere to the Office's Core Values; Trust, Service, Community
Cultivates high morale and team culture within a correctional setting
Performs all services at a high-level and is customer service oriented
Provides administrative assistance to the Captain/Jail Administrator
Ensures all activities are conducted in compliance with federal, state and local laws, as well as rules and regulations outlined in the Brazoria County Sheriff's Office manuals and County Policy and Procedure manual
Provides supervision and guidance to other administrative support personnel within the Detention Division
Responsible for scheduling, planning and facilitating all appearances of the Captain/Jail Administrator as well as the appointments of the Captain/Jail Administrator
Ensures all paperwork is accurately completed and submitted in a timely manner
Performs receptionist duties by receiving calls from members of the public, responding to inquiries, providing information within scope of responsibility and referring calls to other co-workers as appropriate
Performs general office work, including routine filing, copying and data processing
Assembles and compiles basic data for reports or presentations from established sources as directed
Remains competent and up-to-date in the use of all major Microsoft Office Applications
Focal point for BBB, Bonding Agents, Attorneys, Law Enforcement Agencies, and Public
Maintains proficiency in the essential functions of a Records Assistant
Performs other assigned duties

Benefits

Government Pension through TCDRS with 7% fixed interest and a county match of 2:1 at retirement
we do not pay into Social Security but instead contribute to a 457 Deferred Compensation Plan as an additional savings for retirement (AUL)
Excellent medical/dental insurance (Aetna) for employees and dependent coverage rates
Free employee health clinic and free tele-health services
Section 125 Cafeteria Plans including- Aflac, Humana and others
free LTD
free Life Insurance coverage up to $200 (age reduction)
with AD&D
Employee Assistance Program for all employees and any member of household
14 paid holidays, vacation and sick benefits
At retirement, a free paid up $50K Life Insurance policy
a 401h retiree medical reimbursement plan, free access to our employee health clinic