Records Manager

Brown University•Providence, RI

9h•Hybrid

About The Position

Reporting to the Head, Digital Services and Records Management, the Records Manager will implement and maintain the University’s Records Management Program, which assists Brown University units in their requirement to manage their records and to ensure their records practices meet Brown's academic, administrative, and historical obligations. The Records Management Program is located within the University Archives at the Brown University Library. The Records Manager, through the Program, will support the efficient handling, retention, and disposition of institutional records in compliance with applicable laws, regulations, policies, and contracts. In collaboration with the Head of Digital Services and Records Management, this position will create and/or update key records management functions, workflows, and documentation including the Records Retention Schedule. This role is critical for the proper maintenance and legal disposition of institutional records across all administrative and academic units, ensuring strict adherence to the University Records Management Policy. To achieve this, the Records Manager will develop strong, collaborative relationships across the campus and partner with key University offices, including Compliance, the Office of General Counsel, and the Office of Information Technology, to strategically advance the records management program. The Records Manager will oversee the off-site records storage facility, which includes reviewing storage requests, managing unit record retrievals, and identifying off-site records eligible for disposition. The Records Manager regularly meets with University units to ensure their record practices comply with the Records Management Policy. This work involves consulting with units on the maintenance, storage, and legal disposition of both their physical and digital records. Additionally, the Records Manager will plan and implement a comprehensive training program for unit record/data stewards and the wider Brown community. They will also present to administrative and academic units and cross-functional groups on the importance of records management. In close collaboration with the University Archivist and Head, Digital Services and Records Management, the Records Manager will work to identify institutional records of historical value facilitate the transfer of institutional records to the University Archives. The Records Manager will work with University Archives staff to identify areas that are underrepresented in the historical record and conduct outreach with appropriate units or groups to increase collections in those areas.

Requirements

ALA-accredited master’s degree in library or information science, or an equivalent combination of education and experience.
Minimum of 3 years of relevant experience in an academic library, corporate or governmental library, school library or other cultural heritage setting, or educational institution in Records Management or University Archives.
Experience working with stakeholders on records management projects, archival collections, or other related work applying to records management and archival practices and standards using current technologies and software.
Familiarity with knowledge of archival standards, theory, and practice.
Experience with record keeping systems, the records lifecycle, and ISO 15489.
Working knowledge of the issues surrounding electronic record-keeping systems, such as electronic imaging, email systems, content management systems, and personal digital archiving .
Experience with presenting and talking with large groups of people.
Ability to establish and maintain cooperative working relationships.
Demonstrated planning, decision making, and problem-solving skills with superior verbal and written communication skills.
Excellent organizational, time, and project management skills.
Demonstrated ability to work cooperatively in a dynamic, team setting and to balance multiple competing priorities.

Nice To Haves

active Certified Records Analyst or Certified Records Manager certification

Responsibilities

Implement and maintain the University’s Records Management Program
Support the efficient handling, retention, and disposition of institutional records
Create and/or update key records management functions, workflows, and documentation including the Records Retention Schedule
Develop strong, collaborative relationships across the campus and partner with key University offices
Oversee the off-site records storage facility
Meet with University units to ensure their record practices comply with the Records Management Policy
Plan and implement a comprehensive training program for unit record/data stewards and the wider Brown community
Identify institutional records of historical value facilitate the transfer of institutional records to the University Archives