Design Coordinator (Office support)
About The Position
Looking to build your career and design your future? You have come to the right place. Summary The Design Coordinator is responsible for supporting Design Studio administrative functions. Essential Functions Supports design center processes. Manages all reports and tracking information for assigned projects Answers phones, greet customers, schedules, and coordinates DC appointments Communicates regularly with builder personnel, designers, sales team, and manager. Partners with designers and account executives to strategically manage all builder accounts Prepares designer files for appointments Orders office and design center supplies, greets customers, and maintains office equipment Provides project administrative support Assists with data entry and documents management Works with Design Center Manager and vendors to correctly sample and display programs in showrooms. Maintains showroom and displays Identifies opportunities for process improvement Assists in setting up new accounts / design centers Assists Design Center Manager as needed Performs other duties as assigned Refers complex, unusual problems to supervisor Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, techniques. Work typically involves regular review of performance by supervisor. Other duties as assigned
Requirements
- High School or equivalent
- Specialized skills training/certification may be required
- Must have a thorough knowledge of all available products used by the Company as it relates to product installation
- Strong written and verbal communication skills
- Interpersonal skills to develop and maintain professional working relationships with builders, vendors, subordinates and co-workers
- Communicate effectively with customers, co-workers and supervisors in a professional and courteous manner
- Proactively identify, analyze, address, and resolve problem areas, conflicts, and issues
- Displays willingness to make decisions
- Exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in decision-making process, and makes timely decisions
- Strong organizational skills to insure adequate tracking systems are utilized to maintain and track all required information associated with the ordering and production process
- Working knowledge of internet, inventory, project management, spreadsheet and word process software and order processing systems
Nice To Haves
- Desired experience, 3-5 years administrative/clerical (builder experience a plus)
- Bilingual experience preferred but not required (English/Spanish)
Responsibilities
- Supports design center processes.
- Manages all reports and tracking information for assigned projects
- Answers phones, greet customers, schedules, and coordinates DC appointments
- Communicates regularly with builder personnel, designers, sales team, and manager.
- Partners with designers and account executives to strategically manage all builder accounts
- Prepares designer files for appointments
- Orders office and design center supplies, greets customers, and maintains office equipment
- Provides project administrative support
- Assists with data entry and documents management
- Works with Design Center Manager and vendors to correctly sample and display programs in showrooms.
- Maintains showroom and displays
- Identifies opportunities for process improvement
- Assists in setting up new accounts / design centers
- Assists Design Center Manager as needed
- Performs other duties as assigned
- Refers complex, unusual problems to supervisor
- Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, techniques.
- Work typically involves regular review of performance by supervisor.
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
