Deputy Director for Financial Audits (Business Operations Administrator 1)

State of Oregon • Salem, OR

17d • Remote

About The Position

LOCATION: Salem, OR In-state remote work is available for this position with supervisor approval. See definition and requirements of remote work for the Oregon Secretary of State’s Office: Remote work with the Secretary of State’s Office SALARY: $10,143 - $16,468/per month Non-PERS Rate $10,752 - $17,455/per month PERS Rate WHAT YOU WILL DO: In this role, you will advance the goals of the Agency through oversight of the financial audit section at the Secretary of State. This will include oversight of the State of Oregon’s annual financial statement audit, responsibility for the State’s annual federal compliance work, and oversight responsibility for administration of the State of Oregon’s Municipal Audit Program. This is accomplished in part by, but not limited to: Reviewing and researching federal and state laws, rules, and regulations effecting the State of Oregon’s financial auditing practices. Coaching and mentoring a team of four financial audit managers, to ensure development and maintenance of critical skills, knowledge, experience, and attributes. Receiving direction, confirming priorities within workload, delegating tasks, identifying and communicating challenges to leadership, communicating timely updates, and following up with on delegated tasks, as appropriate. Overseeing efforts for standards and quality control, including maintaining updated quality control procedures, templates, workpapers, and forms. Administering contracts associated with the performance financial audit activities. Developing, recommending, and implementing policy to ensure sound financial audit operations. Interpreting and applying federal and state laws and regulations, and Agency rules, policies, and procedures for financial audit activities. Providing training on financial auditing, government accounting, and municipal audit law to internal staff and members of the public. Providing presentations on financial auditing and municipal audit law to members of the Legislature and the public. Managing the daily operations of the financial audit staff, including but not limited to: interviewing, selecting, and providing training for new staff, developing, coaching, planning, assigning, prioritizing and reviewing work, monitoring and evaluating performance, determining the need for and initiating disciplinary action in order to ensure adequate and competent staff for the financial auditing section of the Audits Division, and responding to complaints. Assisting the Audits Director with strategic planning (short and long-term goals) for the Audits Division. For explicit duties, please request a copy of the position description from [email protected].

Requirements

• Five years of management experience; OR Two years of management experience and a bachelor’s degree in a related field.

Nice To Haves

• Performance management – setting clear expectations, holding staff accountable, partnership with HR, progressive discipline navigation
• Mentoring and coaching – ability to develop management skill amongst team of managers
• Leadership alignment – ability to lead in a fashion that is consistent with agency and divisional values, goals, and priorities
• Excellent communication skills (written/verbal/presentation) – ability to speak/engage with technical auditors and executive leadership
• Excellent judgement – anticipates challenges; anticipates needs; strategic problem solving
• Highly curious – proactively seeks clarification/understanding; growth mindset
• Courage – ability to lean in and engage in challenging situations with auditees or internal staff

Responsibilities

• Reviewing and researching federal and state laws, rules, and regulations effecting the State of Oregon’s financial auditing practices.
• Coaching and mentoring a team of four financial audit managers, to ensure development and maintenance of critical skills, knowledge, experience, and attributes.
• Receiving direction, confirming priorities within workload, delegating tasks, identifying and communicating challenges to leadership, communicating timely updates, and following up with on delegated tasks, as appropriate.
• Overseeing efforts for standards and quality control, including maintaining updated quality control procedures, templates, workpapers, and forms.
• Administering contracts associated with the performance financial audit activities.
• Developing, recommending, and implementing policy to ensure sound financial audit operations.
• Interpreting and applying federal and state laws and regulations, and Agency rules, policies, and procedures for financial audit activities.
• Providing training on financial auditing, government accounting, and municipal audit law to internal staff and members of the public.
• Providing presentations on financial auditing and municipal audit law to members of the Legislature and the public.
• Managing the daily operations of the financial audit staff, including but not limited to: interviewing, selecting, and providing training for new staff, developing, coaching, planning, assigning, prioritizing and reviewing work, monitoring and evaluating performance, determining the need for and initiating disciplinary action in order to ensure adequate and competent staff for the financial auditing section of the Audits Division, and responding to complaints.
• Assisting the Audits Director with strategic planning (short and long-term goals) for the Audits Division.

Benefits

• Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)
• Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program)
• Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.
• Invest in Your Future: (Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care)
• Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work)

What This Job Offers

• Job Type: Full-time
• Career Level: Director