Deputy County Clerk - County Clerk's Office - Official Public Records/Vital Statistics Department
About The Position
Responsible for document management activities, including preparing, scanning, filing, processing, issuing and returning records/vital documents to the customer. Professionally assist customers and provide information or guidance by reviewing and processing requests in person, over the telephone, through electronic transmissions and through the mail. Verify recordability and input data into the computer from documents being recorded. Determines appropriate release of confidential records to qualified applicants and maintains security and confidentiality of documents and data. Maintains knowledge of processes and statues. Determines and calculates appropriate fees based upon established parameters; collects fees, acts as cashier and makes change. Responsible for reconciling and balancing cash drawers and is held personally accountable for shortages. Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.
Requirements
- High School Diploma/GED.
- 1 year of clerical experience including cash handling and customer service.
- Strong computer, typing (40 wpm) and data entry skills required.
- Ability to do basic math and spelling.
- Ability to read and write cursive.
- Good written and verbal communication and organizational skills.
- Strong interpersonal skills including diplomacy and problem solving to deal effectively with the public, other employees, and elected officials.
- Overtime may be required.
- Valid Texas Driver License and proof of vehicle insurance.
- Various skills tests will be administered if selected for an interview.
- This position requires a successful criminal background check required by Texas Department of State Human Services - Vital Statistics Section.
Nice To Haves
- Three (3) years preferred
- Prior experience working in a legal capacity a plus.
- Bilingual preferred (Spanish, Chinese, Vietnamese, or Arabic)
Responsibilities
- Preparing, scanning, filing, processing, issuing and returning records/vital documents
- Professionally assist customers and provide information or guidance by reviewing and processing requests in person, over the telephone, through electronic transmissions and through the mail.
- Verify recordability and input data into the computer from documents being recorded.
- Determines appropriate release of confidential records to qualified applicants and maintains security and confidentiality of documents and data.
- Maintains knowledge of processes and statues.
- Determines and calculates appropriate fees based upon established parameters; collects fees, acts as cashier and makes change.
- Responsible for reconciling and balancing cash drawers and is held personally accountable for shortages.
- Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.
Benefits
- All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS).
- Full-time employees also enjoy a wide-range of great benefits.
- Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification.
- Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities.
- FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
