Department Support Assistant

CommonSpirit Health • Omaha, NE

4d

About The Position

From primary to specialty care, as well as walk-in and virtual services, CHI Health Clinic delivers more options and better access so you can spend time on what matters: being healthy. We offer more than 20 specialties and 100 convenient locations; with some clinics offering extended hours. Job Summary and Responsibilities Provides general office and clerical support in a particular CHI location. Work is performed with direct supervision of a leader. This position is assigned tasks specific to the Department Support Assistant role. This position is not assigned to provide direct administrative support for a particular leader. May provide general clerical support for local staff as assigned when covering the Front Desk. Essential Function Supports 1 small Facility or Department (headcount 25-100)

Requirements

• High School Diploma/GED
• Some undergraduate level coursework completed.

Nice To Haves

• One year of general office, clerical, or business-related experience.

Responsibilities

• Performs all Receptionist activities including directing guests and employees to appropriate parties, locations and resources; operating a multi-line switchboard; scheduling conference rooms; coordinating A/V equipment; and maintaining sign-on, visitor badges and facility security procedures.
• Assists in planning, coordination and support of meetings and conferences.
• Distributes communications specific to local office/facility; maintains directories; and acts as a local point of contact for the employee activities.
• Able to compile information, run standard reports, distribute business correspondence and maintain procedure manuals.
• Uses basic technical skills to create and edit documents, spreadsheets and presentations.
• Prioritizes customer service first and organizes other work around interactions with all internal and external customers (in-person and phone).
• Takes the initiative to contact leader for direction when questions or concerns arise related to change initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees