Department Support Assistant III
About The Position
Provide comprehensive administrative support to the Perinatal Center, including managing correspondence, phone calls, and departmental records. Coordinate and oversee departmental meetings, conferences, and events, including scheduling, logistics, and material preparation. Maintain and update data in spreadsheets, databases, and electronic systems with precision. Generate and compile complex reports, presentations, and documents for the department, ensuring data accuracy and relevance. Act as the primary point of contact for departmental inquiries and provide exceptional customer service to all stakeholders. Manage office supplies and equipment, including ordering, maintaining adequate stock levels, and tracking budgets and expenses. Organize and maintain departmental records, files, and documents, implementing efficient and accessible filing systems. Take responsibility for scheduling complex appointments, meetings, and conference calls for department members and department heads. Lead and support department-specific projects and initiatives, conducting research, data analysis, and providing presentations to department leadership. Contribute to the development, implementation, and monitoring of administrative strategies and policies, under the guidance of the department head.
Requirements
- Bachelors Degree
- 7+ Years administrative experience, with demonstrated expertise in a healthcare or hospital setting preferred.
- Detail oriented
- Technology oriented
- Experience working with data bases and electronic medical records
Nice To Haves
- Masters Degree Preferred
- experience with EPIC
- medical terminology
- some website knowledge
Responsibilities
- Provide comprehensive administrative support to the Perinatal Center, including managing correspondence, phone calls, and departmental records.
- Coordinate and oversee departmental meetings, conferences, and events, including scheduling, logistics, and material preparation.
- Maintain and update data in spreadsheets, databases, and electronic systems with precision.
- Generate and compile complex reports, presentations, and documents for the department, ensuring data accuracy and relevance.
- Act as the primary point of contact for departmental inquiries and provide exceptional customer service to all stakeholders.
- Manage office supplies and equipment, including ordering, maintaining adequate stock levels, and tracking budgets and expenses.
- Organize and maintain departmental records, files, and documents, implementing efficient and accessible filing systems.
- Take responsibility for scheduling complex appointments, meetings, and conference calls for department members and department heads.
- Lead and support department-specific projects and initiatives, conducting research, data analysis, and providing presentations to department leadership.
- Contribute to the development, implementation, and monitoring of administrative strategies and policies, under the guidance of the department head.
Benefits
- Premium pay such as shift, on call, holiday and more based on an employee’s job (For eligible positions)
- Incentive pay for select positions
- Opportunity for annual increases based on performance
- Career Pathways to Promote Professional Growth and Development
- Various Medical, Dental, Pet and Vision options
- Tuition Reimbursement
- Wellness Program
- Savings Plan
- Health Savings Account Options
- Retirement Options with Company Match
- Paid Time Off and Holiday Pay
- Community Involvement Opportunities
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Number of Employees
1,001-5,000 employees
