Department Coordinator III

University of Louisville•Louisville, KY

4d•$19 - $29

About The Position

The Departments of Anthropology and Geographic & Environmental Sciences seek an experienced Department Coordinator III to provide administrative, academic, and operational support in a shared‑services environment. This position plays a key role in supporting faculty, students, and departmental leadership while ensuring smooth day-to-day departmental operations.

Requirements

High School Diploma/GED and a minimum of four (4) years of relevant experience or an equivalent combination of education and experience.

Responsibilities

Serve as office manager for both departments; oversee daily operations and provide administrative support to Department Chairs and faculty.
Manage departmental functions including office operations, facilities requests, room usage, inventory, keys/access, mail, and coordination with DPS.
Serve as primary contact for departmental inquiries and communications.
Collect and maintain data and confidential records for departmental reporting and academic support.
Oversee Federal Work‑Study student assistant hiring and coordination.
Coordinate faculty searches, special events, and departmental functions, including travel and logistics.
Serve as ProCard holder; manage purchases, Workday reallocations, and financial reporting for department Unit Business Manager, Intermediate (UBMI)
Support faculty grant and research expenditures in collaboration with UBMI.
Assist with annual course scheduling and ongoing academic planning.
Other duties as assigned.