Department HR Specialist

Arizona State University•Tempe, AZ

3d•$48,000 - $52,000•Onsite

About The Position

The School of Sustainable Engineering and the Built Environment (SSEBE) seeks a highly motivated and organized Department HR Specialist to join our team. This position provides high-volume support in human resources functions within a complex academic unit, including payroll, position management, recruitment, and compliance. The successful candidate will demonstrate adaptability, problem-solving skills, and a commitment to continuous learning, while maintaining effective relationships and handling confidential information. Strong communication skills, technical proficiency, and the ability to work independently with moderate guidance are essential.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, any equivalent combination of experience and/or education and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

Experience in academic operations in a higher education institution
Evidence of (3) years of experience in Human Resources
Experience in working independently in a fast-paced, high-volume office environment with constant deadlines and changing priorities
Experience and understanding of record keeping/retention and ensuring adherence with policies, practices, and regulations
Experience with Workday, Microsoft Office, Microsoft Teams, Google Drive, Dropbox, Adobe, AI Software, Airtable, Docuware, and Amazon Workspaces
Experience working with confidential information
Experience in work that requires attention to detail and critical thinking skills
Ability to learn new processes and apply conceptual knowledge to decision-making
Evidence of effective communication and collaboration skills
Demonstrated problem-solving ability and technical accuracy in HR transactions
Experience exercising judgment within defined procedures

Responsibilities

Support year-round recruitment for staff and student workers, including posting positions, screening applicants, scheduling interviews, and preparing offer letters
Coordinate onboarding and offboarding processes for all employee classifications
Serve as primary contact for hiring Graduate Assistants/Associates, student workers and instructional support personnel, ensuring compliance and effective communication
Demonstrate relationship-building and clear communication throughout recruitment activities
Process a high-volume of payroll transactions, including hires, renewals, salary and FTE changes and terminations
Create and modify positions, manage account funding, and ensure accuracy in personnel data
Identify and resolve payroll discrepancies using reporting tools (Workday, Data Warehouse). Identify any overpayments/underpayments for appropriate action
Maintain spreadsheets for payroll tracking and budget monitoring
Annual salary verification against supporting documentation
Process University Graduate Fellowship (UGF) awards and other awards/scholarships
Apply technical accuracy and problem-solving skills to ensure compliance and efficiency
Monitor and follow up on HR compliance reports and action items
Audit personnel system data for accuracy and integrity as well as participate in external audit requests
Partners with internal offices to ensure international employee compliance with work authorization, documentation, and employment requirements.
Assists with issuance of SSN letters for student employees
Maintain electronic and hard-copy personnel records in accordance with ASU and federal guidelines
Develop and update internal process guides to reflect best practices and procedural changes
Demonstrate accountability and autonomy in managing compliance tasks
Respond to administrative inquiries and provide timely resolution
Assist with managing shared HR inbox and calendar to track deadlines
Process miscellaneous requests, including volunteer applications, courtesy affiliations and flexible work arrangements
Provide input on HR process improvements and internal controls
Communicate effectively with faculty, staff, and external stakeholders to build positive relationships
Exhibit strong listening skills and adaptability in a fast-paced environment
Perform other duties as assigned to ensure continued efficient operations to fulfill customer service needs, including serving in a backup capacity when needed