Department Financial Assistant: Engineering & Technology

Universities of Wisconsin•Menomonie, WI

25d•$20

About The Position

The College of Science, Technology, Engineering, Mathematics and Management invites qualified candidates to apply for the Robert F. Cervenka School of Engineering Department Financial Assistant. The primary responsibilities of this position include but are not limited to: provide financial assistance to the assigned department chair and the School of Engineering Director; act as financial office manager for the school/department; purchase services, supplies and equipment; reconcile funding strings; complete financial reporting and projections; provide financial guidance and training to faculty/staff on policy and procedure; manage student employee payroll; and other related duties.

Requirements

High school diploma or equivalent.
Professional financial management experience.
Excellent verbal and written communication skills.
Excellent judgment including sensitivity to personal and confidential information.
Exceptional interpersonal and customer service skills in working with a diverse community.
Intermediate to advanced skills in Microsoft Office (Excel, Word, Outlook, etc.) or equivalent.
Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness.
Strong ability to pay attention to detail.
Ability to work independently and as part of a team environment and on collaborative efforts.
Adaptability to function in a dynamic environment of changing procedures, policies, and software.

Nice To Haves

Work experience in higher education or state/ local government entities.
Experience with Workday or other cloud-based software platforms.
Associate’s degree (or higher) in finance, accounting, business or related fields.

Responsibilities

Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations
Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections
May provide operational guidance and training on day-to-day activities of student workers and program staff
Serves as a primary point of contact for the department
Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures
Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements
Initiate and assist with purchases either by procurement card, purchase requisition (catalog and non-catalog purchases), direct payment, payment to individual, etc. following purchasing policies and procedures.
Monitor purchases, verify receipt and payment.
Track purchasing card activity and provide backup detail to the purchasing office as required.
Monitor and reconcile financials as required.
Compile quantitative and financial data for school director, department chairs and others to assist with budget and forecasting process.
Process, monitor, and reconcile limited term employee and student payrolls.
Prepare budget/accounting forms (budget, expenditure, revenue, and payroll transfers; deposits, etc.) to maintain accurate financial records
Assist principal investigators on awards/grants to execute budget line items, including student payroll, supply, and capital purchases, etc.
Provide supporting documentation to college accountant and Post Award office as needed.
Collaborate with department assistants, lab support staff, and other college staff as needed.
Train new faculty and staff on budget, travel, purchasing, special course fee requests, access to learning requests, and other procedures.

Benefits

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.
Employee Benefits: https://www.wisconsin.edu/ohrwd/benefits/
To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

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