Department Coordinator

California State University, Northridge•Northridge, CA

9d•$4,367 - $6,362•Onsite

About The Position

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under general supervision, The Department Coordinator provides administrative support to the Chair, coordinates departmental operations including the Schedule of Classes and faculty processes, maintains confidential personnel files, and serves as the primary departmental communication contact, ensuring compliance with university policies. Coordinates departmental operations and procedures related to the Schedule of Classes, personnel, payroll, and Human Resources. Supports faculty hiring, search and screen processes, and the retention, tenure, and promotion (RTP) process. Coordinates departmental communications, manages and maintains calendars and meeting logistics. Leads and coordinates the work of student assistants. Serves as the first point of contact for department inquiries. Performs other duties as assigned. NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser: https://mycsun.box.com/s/ya0pk8uvyk3incrp7x1mqxmumzhaxq43

Requirements

Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others.
Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience.
Independent judgment, knowledge of university systems (SOLAR SA, HR, Financials, and e-Travel), and proficiency in Microsoft Office applications.
Comprehensive knowledge of administrative operations in an academic department, including coordination of scheduling, document management, and internal procedures.
Ability to interpret and apply university, college, and departmental policies, ensuring adherence to institutional and compliance standards.
Demonstrated skill in preparing, organizing, and maintaining accurate and confidential records, such as faculty evaluations, program review, and accreditation documentation.
Strong written and verbal communication skills with the ability to serve as a liaison between the department and administrative units such as the Dean’s Office and Faculty Affairs.
Ability to prioritize and coordinate multiple tasks while meeting strict deadlines in a dynamic environment.
Skilled in supporting academic personnel processes, including temporary faculty hiring and evaluation coordination.

Responsibilities

Provides administrative support to the Chair
Coordinates departmental operations including the Schedule of Classes and faculty processes
Maintains confidential personnel files
Serves as the primary departmental communication contact, ensuring compliance with university policies
Coordinates departmental operations and procedures related to the Schedule of Classes, personnel, payroll, and Human Resources
Supports faculty hiring, search and screen processes, and the retention, tenure, and promotion (RTP) process
Coordinates departmental communications
Manages and maintains calendars and meeting logistics
Leads and coordinates the work of student assistants
Serves as the first point of contact for department inquiries
Performs other duties as assigned