Department Coordinator
About The Position
Brandeis University is seeking a highly organized, service-oriented professional to join the Office of Undergraduate Affairs as a Department Coordinator . This role sits at the operational center of undergraduate academic life—supporting university-wide programs, faculty initiatives, curriculum governance, and student success efforts. If you are detail-driven, collaborative, and energized by meaningful work in higher education, this position offers a unique opportunity to contribute directly to the academic mission of a nationally recognized research university. As a key member of a collaborative administrative team, the Department Coordinator provides operational and programmatic support to the Vice Provost for Undergraduate Affairs (VPUA) and the Assistant Provost for Student Success and Retention . You will coordinate recurring academic processes, support faculty programs and committees, manage logistics for high-visibility events, and help ensure that the Office of Undergraduate Affairs runs efficiently and professionally. This is a highly visible role requiring discretion, sound judgment, and exceptional organizational capability. The hiring range of $27.96/hour - $32/hour.
Requirements
- High School diploma or GED required
- 1–3 years of administrative or coordination experience
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Strong organizational and time-management skills
- Excellent written and verbal communication
- Professional judgment and discretion
- Detail orientation with ability to manage multiple deadlines
- Ability to work effectively with individuals from varied backgrounds and communities
Nice To Haves
- Associate’s or Bachelor’s degree preferred
- Experience in higher education preferred
- Experience with collaboration tools such as Google Workspace, Zoom, Box, or similar platforms
- Familiarity with calendar management systems
- Budget tracking or financial monitoring experience is helpful
Responsibilities
- Coordinate Brandeis Core (BC) course designation processes, including collecting submissions, routing materials to committees, and communicating approvals to faculty.
- Support faculty-focused programs such as Post-Doctoral Faculty Fellowship Programs, including application tracking and preparation of funding approval letters.
- Manage communications related to program opportunities and deadlines.
- Serve as the front-facing point of contact for the VPUA Office (phone, email, and in-person inquiries).
- Maintain office operations, supplies, and technology readiness.
- Coordinate materials for Interdepartmental and Program Reviews in collaboration with campus partners.
- Manage the annual Undergraduate Teaching Awards process and celebration events, including logistics, slide preparation, award documentation, and payment tracking.
- Support the Undergraduate Curriculum Committee (UCC) by: Scheduling meetings Preparing agendas and background materials Recording and distributing minutes Coordinate presentations by faculty and administrators.
- Provide calendar management support to the Assistant Provost for Student Success and Retention.
- Track funding requests managed by the VPUA (e.g., Antisemitism funds, First Year Faculty-Student Program, First Year Experience, Ratner Funds).
- Support Co-Curricular Funds processes as needed.
- Monitor expenditures, maintain accurate records, and communicate approvals.
- Work closely with the administrative support team across the VPUA and Office of the Provost.
- Provide backup coverage when team members are out.
- Support cross-functional initiatives and special projects as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
