Department Coordinator

Westchester Medical Center • Valhalla, NY

54d

About The Position

The Department Coordinator will support the Chairman/ Director with their academic and administrative needs and assist the other with their programing needs. The Department Coordinator will also coordinate the daily activities for the Department.

Requirements

• Experience: 1-2 years in administration, required.
• Education: High school diploma or equivalent required.
• Other: Special Requirements: good communication and computer skills

Nice To Haves

• Associates degree from an accredited institution preferred.

Responsibilities

• Scheduling meetings
• Coordinating with practice schedules
• Booking conference rooms
• Setting up teleconferences and preparation of materials and binders.
• Keeping up with the ordering of supplies for the administrative office and fellows.
• Coordination of the daily activities for the Department.
• Recruitment efforts of the department include interview arrangement, credentialing and onboarding.
• Overseeing and maintaining inventory levels in the procedural and clinic space.
• Helping to collaborate with referring physicians
• Maximize electronic healthcare record for efficiency and billing
• Interact with patients and address complaints or testimonies for marketing
• Daily Census updates.
• Keep attending and fellow state licenses (eg. DEA) up to date.
• Save and organize CME credits on the share drive.
• Order office supplies through Staples.
• Pantry items bought with petty cash/departmental funds.
• Assistant to the department of physicians.
• Keep all calendars, passwords and memberships up to date.
• Schedule/Coordinate all meetings.
• A/V support for virtual meetings.
• WMC Travel Expenses.
• Catering requests.
• Reimbursements for licenses, conferences, memberships etc.: "Travel and Expense Reimbursement Form" needs to be filled out and sent to the manager.
• Work on coverage (Inpatient, Consult, and Outpatient) schedule with physicians.
• Monthly department meeting scheduling and minutes.
• Maintain relevant metric reports as defined by attendings and administration.

Benefits

• Health Insurance
• Dental
• Vision
• Retirement Savings Plan
• Flexible Savings Account
• Paid Time Off
• Holidays
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED