Department Coordinator, Investments

Ameriprise • Boston, MA

38d • $75,000 - $85,000 • Hybrid

About The Position

We are hiring for a unique opportunity to work in the heart of an investment team, coordinating all aspects of day-to-day administration needs and be a key member on this fast-paced team. This environment is ideal for a quick learner with previous administrative experience interested in learning how the investment business works. This position will report to the Vice President - Planning & Administration for our Global Investments business. Key Responsibilities You will support our Global Investments Chief Operating Officer, our Global Head of Trading, and their respective teams along with another small team within the Investments business. Provide day-to-day coordination and support of department and project activities to ensure key tasks and deadlines are met. Independently manage leader(s) calendar and meeting prioritization include scheduling meetings/conferences. Plan domestic/international travel, on/offsites and events, coordinate accommodations and resources, track/file expenses, and create and provide initial analysis of reports. Preparation and coordination of meeting materials, track expenses, and create and provide initial analysis of reports. May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required. Responds to ad hoc requests and manages small projects. Research, respond, and resolve questions regarding department processes, functions, and requests. Partner with other functional areas to quickly resolve issues and accomplish responsibilities. Interact with internal business partners to track, maintain, and communicate department information.

Requirements

• At least 3-5 years of administrative and/or project management experience.
• Strong knowledge and application with Microsoft suite programs (MS Word, Excel, PowerPoint, Outlook, Teams)
• Solid experience working with multiple time zones.
• Demonstrated experience coordinating complicated travel, including international.
• Excellent organization skills, attention to detail and success in working across multiple teams, offices, and time zones.
• Ability to anticipate business needs, utilize independent judgment and have a demonstrated aptitude of discretion while accessing and handling sensitive information.
• Strong interpersonal skills are necessary to interact with multiple teams and individuals at various professional levels and locations.
• Experience being efficient and skillful while working in a fast-paced environment.
• Exceptional and written/verbal communication skills are essential.

Nice To Haves

• Bachelor’s degree preferred or equivalent years of experience.
• Project coordination experience.
• Experience with administrative programs: Ariba Buyer, Concur, etc.
• Financial services industry experience is favorable and/or basic level of understanding of the financial markets would be beneficial.

Responsibilities

• Provide day-to-day coordination and support of department and project activities to ensure key tasks and deadlines are met.
• Independently manage leader(s) calendar and meeting prioritization include scheduling meetings/conferences.
• Plan domestic/international travel, on/offsites and events, coordinate accommodations and resources, track/file expenses, and create and provide initial analysis of reports.
• Preparation and coordination of meeting materials, track expenses, and create and provide initial analysis of reports.
• May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required.
• Responds to ad hoc requests and manages small projects.
• Research, respond, and resolve questions regarding department processes, functions, and requests.
• Partner with other functional areas to quickly resolve issues and accomplish responsibilities.
• Interact with internal business partners to track, maintain, and communicate department information.

Benefits

• We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees