Department Assistant (Human Resources)

ESC Region 12 • Woodway, TX

41d

About The Position

This position will support the vision, mission and strategic priorities of ESC Region 12 by providing assistance and support to the Department of Information Services.

Requirements

• Associate's Degree required
• Excellent communication skills, both written and verbal
• Ability to facilitate, communicate, organize, problem-solve, and manage multiple projects
• Positive attitude, dependable, team player
• Able to implement QMS initiatives
• Ability to implement policy and procedures
• Ability to use software to develop spreadsheets, perform data analysis and word processing
• Ability to manage budgets
• Excellent public relations, organizational, communication and interpersonal skills
• Proficiency in word processing, Excel, Windows and Google Apps
• Manage multiple projects in a flexible and adaptable environment due to a variety of clients served
• Handle critical deadlines, demonstrate initiative in difficult situations
• Participate in ESC Region 12 and/or other professional development opportunities

Nice To Haves

• Bachelor's preferred
• Appropriate certifications or related work experience

Responsibilities

• Provide general secretarial support to Director and Department.
• Assist with workshop preparation and data entry.
• Proof the department's written communications prior to release.
• Make travel arrangements for out-of-region or out-of-state travel
• Maintain department budgets and prepare and track purchase orders.
• Provide assistance to the department support staff.
• Maintain leave and time reporting records.
• Coordinate office procedures and systems with department support staff including session, conference, and special event management.
• Coordinate and schedule interviews between candidates and hiring managers.
• Maintain both digital and physical filing systems for employee records, policies, and departmental files, ensuring confidentiality and compliance.
• Ensure all employee personnel files are complete, current, and compliant with relevant regulations, maintaining strict confidentiality.
• Plan and provide onboarding training for new employees
• Assist employees with general questions regarding benefits enrollment or plan changes and distribute benefits materials.

Benefits

• ESC Region 12 provides a monetary contribution up to $575 per month to use for employee/family healthcare and supplemental benefits.
• Employee earns state personal, sick and vacation leave.
• All employees contribute to both: Teachers Retirement System (TRS) and Social Security retirement programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree
• Number of Employees: 251-500 employees