Department Administrative Assistant

Fresno State•Fresno, CA

11h

About The Position

Under the general supervision of the Department Chairs for Criminology and Geography and City & Regional Planning, the individual will provide administrative and clerical support for both departments. With similar responsibilities in both departments, the successful individual will provide support for both departments, with time split between both departments at approximately 50%. The successful individual will assist the chairs and faculty to ensure that all University and College requirements and deadlines are accurately and promptly met. This position requires considerable discretion and judgment in order to effectively coordinate and support all functions related to delivery of essential department programs, academic and options certificates and services. This individual will serve as the office coordinator.

Requirements

Knowledge of office methods, procedures, and standard practices, including principles of customer service.
Thorough knowledge of English grammar, spelling and punctuation, and be able to clearly communicate orally and in writing.
Working knowledge of budget policies and procedures.
Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
Work with frequent interruptions while organizing and prioritizing multiple assignments.
Accept ongoing changes (operational/personnel), adjust priorities, and be responsive to short-notice requests and deadlines.
Independently interpret and apply a wide variety of policies and procedures where specific guidelines may not exist.
High school diploma or GED equivalent, and three years of progressively responsible general office experience which includes full functional knowledge of and skill in standard administrative office procedures, practices and equipment; as well as the ability to understand and operate in a variety of organizational structures.