Data Systems Specialist

St Vincent De Paul Cares•Sarasota, FL

9d•Onsite

About The Position

The Data Systems Specialist is responsible for coordinating all aspects of (Information Assurance) data completeness, data integrity, reporting, user training, and ensuring the ongoing compliance with the Homeless Management Information Systems (HMIS) Data and Technical Standards, and all federal, state, and local laws.

Requirements

Able to speak, write and understand English.
Ability to read, write, analyze, and interpret documents.
Manual dexterity sufficient to reach/handle items, working with the fingers and perceives attributes of objects and materials.
Possess applicable computer skills, proficient in data entry and database management.
Ability to add, subtract, multiply and divide in all units of measure.
Ability to write routine reports and correspondence, effectively present information in one-on-one and small group situations to clients and other employees of the organization.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Demonstrated use of intermediate computer operations and intermediate software packages
Must be sensitive to and respect cultural diversity amongst clients, staff, and volunteers and able to work with diverse racial, ethnic, and economic groups.
Excellent verbal communication, customer service and time management skills.
Flexible work schedule including evenings, nights, weekends, and holidays.
Ability to set appropriate limits, work under deadlines and multi-task.
Ability to organize, prioritize, self-motivate, and deliver results.
Excellent communication and listening skills.
Possess strong work ethics.
Ability to work in a fast-paced environment and handle multiple tasks simultaneously.
Successfully pass Law Enforcement background screening.
Participate in Agency Performance Quality Improvement (PQI) program and Accreditation/Reaccreditation process.
Mission-driven attitude supplemented with integrity and passion.
Adherence to the highest ethical standards, personally and professionally.
A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance.
Evidence of deep alignment with the Society of St. Vincent de Paul South Pinellas, Inc. Mission and Values.
This position requires a Level 2 background screening through the Florida Background Screening Clearinghouse. For more information on screening requirements, process, and disqualifying offenses, please visit the official Clearinghouse Education and Awareness website. https://info.flclearinghouse.com [https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Finfo.flclearinghouse.com%2F&data=05%7C02%7CJake.Shanahan%40ahca.myflorida.com%7C4b82b03a51ad4f4b95a108de4232c2f0%7C583c5f193b644cedb59ee8649bdc4aa6%7C0%7C0%7C639020982980038846%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=xZdgpZEJ7lRUp18fRP71qweuFp0i1gIxOp6MWfK8zlM%3D&reserved=0]
Ability to work well independently and as part of a team.
Bachelor's Degree (B.A.) from four-year college or university; or two or more years related experience with data entry, data compliance and/or project management or the equivalent combination of education and experience.
Track record of successful project management training, compliance, and/or data quality projects.

Nice To Haves

Understands the barriers faced by Veterans and their families when they are returning to civilian life.
Knowledge of the characteristics and cultural diversity associated with Veterans and their family members.
Ability to meet deadlines and handle crisis.
Exceptional record keeping skills; ability to obtain and maintain accurate, detailed, and confidential notes and client's files specific to program requirements.
Excellent written and verbal skills, which include word processing, data entry and email.
Ability to problem solve and make decisions independently as needed.
Possess a valid Florida driver’s license and a reliable vehicle for travel is required.
Knowledge of Health and human services background and HMIS preferred.

Responsibilities

Work with HMIS Trainers to schedule, coordinate and implement relevant training for all staff; ensure training, retraining, post-training follow up and documentation are completed as required. Ensure training content is current and all training records are maintained.
Complete data entry, data correction and support for electronic systems managed by SVdP CARES.
Collaborate with program managers to ensure staff are using current documentation required by governing agencies.
Perform Information Assurance duties as assigned.
Ensure agency Data Quality program procedures are adhered to.
Partner with Program Managers/staff for data systems issues and conduct follow-up training as required.
Report to the Compliance Officer policy and procedure deviations or changes.
Report agency data policy discrepancies to the Compliance Officer.
Ensure data corrections are completed in a timely manner.
Attend required meetings set by SVdP CARES, funders, and data governance committees.
Assist in the development/review of policies and procedures for general operations of the Data Compliance Program.
Work collaboratively with all HMIS staff to ensure completion of all annual projects including the adherence to all established timelines and contract objectives.
Work collaboratively with all HMIS staff to ensure relevant and appropriate reporting compliance with all federal, state, and local contracts.
Perform Information Assurance responsibilities in accordance with the Compliance program initiatives.
Provide technical support and resolution of compliance issues as needed.
Compile statistical data for reports as required.
Participate with HMIS activities on a local, statewide, regional, and national level.
Adhere to current HMIS Data and Technical Standards and the HMIS Policies and Procedures.
Participate in proactive team efforts to achieve high quality standards-based service, departmental and company goals.
Follow all organization's policies, practices, and procedures.
Complies with all applicable training requirements.
Complies with all company safety, personnel and operational policies and procedures.
Complies with work schedule to ensure effective operations of Agency programs.
Contributes positively as a member of a productive and cooperative team.
Performs other duties as necessary to fulfill the Mission of Society of St. Vincent de Paul CARES.