Data Entry Specialist

APLA Health•Los Angeles, CA

28d

About The Position

The Data Entry Specialist plays a critical role in maintaining the accuracy, integrity, and confidentiality of clinical and patient data within the organization. This position is responsible for accurately entering, verifying, and updating health-related information in electronic health record (EHR) systems, research databases, or other clinical information systems. The ideal candidate will have strong attention to detail, excellent organizational skills, and a commitment to supporting high-quality patient care through precise data management.

Requirements

High school diploma or equivalent (GED).
Minimum of 1 year of data entry, medical records, or administrative experience in a healthcare or clinical environment.
Proficiency with Microsoft Office (Word, Excel, etc.) and experience using EHR systems (eClinicalWorks preferred).
Strong typing skills with a high degree of accuracy and attention to detail.
Basic understanding of databases.
Experience entering data into a database.
Electronic health records and data reporting.
Knowledge of basic medical terminology and familiarity with HIPAA regulations.
Knowledge of STD and PrEP/PEP.
Communicate effectively with providers, other staff, and outside vendors. Must be well-organized and detail-oriented.
Strong analytical and written communication skills in order to prepare complete and accurate program reports and records.
Ability to organize workload or processes.
Enter data in a timely manner with minimal errors in a high-volume environment.
Maintain patient confidentiality.
Must possess a valid California driver's license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes.
COVID vaccination is required and APLA Health will consider accommodations for medical- and religious-based reasons.

Responsibilities

Accurately enter and update patient demographics, clinical data, and treatment information into EHR system.
Compile, verify accuracy and sort information to prepare STD and PrEP data for entry into DHSP REDCap database.
Review source documents for completeness and accuracy before data entry.
Collaborate with clinical staff and administrative teams to obtain missing or unclear information.
Perform regular data verification and quality control checks to identify and correct errors or inconsistencies.
Review patient charts to determine if they meet eligibility criteria to be entered into the PrEP database.
Maintain PrEP database.
Maintain confidentiality and adhere to HIPAA and organizational data security policies.
Generate data reports and summaries as requested by clinicians or supervisors.
Assist in maintaining data entry procedures and documentation for compliance and audit readiness.
Participate in staff meetings and training related to data systems, compliance, and process improvement.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.