Data Entry Clerk

Hope Solutions•Pleasant Hill, CA

About The Position

The Data Entry Clerk at Hope Solutions is an essential member of our team, dedicated to ensuring the accuracy and integrity of our data management processes. This role is responsible for meticulously inputting, updating, and maintaining data across a variety of platforms, including databases, spreadsheets, and other organizational systems. The Data Entry Clerk’s efforts are crucial in supporting our operations, providing reliable data that drives informed decision-making and strategic planning. Key responsibilities include verifying the accuracy of data before entry, identifying and correcting any discrepancies, and collaborating with other team members to ensure consistent data quality. The Data Entry Clerk will have a keen eye for detail, strong organizational skills, and the ability to handle large volumes of data with precision and efficiency. By maintaining high standards of data integrity, the Data Entry Clerk plays a critical part in the smooth functioning of Hope Solutions, enabling us to deliver our services effectively and uphold our commitment to excellence.

Requirements

At least one year of experience working with HMIS data systems.
Ability to meet deadlines.
Organized with rigorous attention to detail; organizational skills including record-keeping, data entry, planning, filing, and managing schedules.
Strong proficiency with basic technology and thorough proficiency with Microsoft Office Word, Excel, and PowerPoint.
Demonstrated ability to work both autonomously and as part of a team.
Friendliness and positive attitude with excellent customer services skills
Must pass LiveScan screening and TB test.

Responsibilities

Accurately enter data into databases, spreadsheets, or other systems.
Verify the correctness of data entries.
Pay meticulous attention to detail to prevent errors and ensure accuracy.
Organize and maintain electronic data files, ensuring data integrity and quality control.
Contribute to the overall efficiency of data management processes.
Work with the Director of Evaluation & Learning, Data Manager, and CalAIM & Program Data Analyst.
Ensure high-quality data entry to and from county HMIS systems and Apricot client management database.
Collect and digitize data from hard copy forms and financial documents.
Perform routine audits of HMIS and internal data sources.
Identify missing data and inconsistencies in recorded data by working with various other information sources.
Report data variations and non-compliance to the Director of Evaluation & Learning, Data Manager, and CalAIM & Program Data Analyst.
Awareness of and aptitude to understand, respect, and adapt to cultural and identity-based differences within group environments appropriately and effectively.
Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion and belonging.
Experience fostering and reinforcing an environment that values unique experiences, cultures, personal humility, authenticity, backgrounds, and goals.
Participate in and complete our new employee onboarding process, which includes reading and discussing a short chapter in the book, The Color of Law.
Professionally represent Hope Solutions in all circumstances.
Comply with all legal/ethical professional guidelines for maintaining consumer confidentiality, adhering to HIPAA guidelines, protecting consumer rights, advocating on consumers’ behalf, and assuring consumer safety.
Comply with all local, state, and federal regulations and Hope Solutions policies and procedures.
Complete required administrative paperwork and reports in a timely and accurate manner.
Attend all required meetings, including but not limited to Hope Solutions staff meetings, team meetings, consumer case conferences, and linkage meetings with other agencies.
Complete required personnel-related paperwork and complete expenditure reports for food supplies, petty cash expenses, and/or mileage in a timely and accurate manner.
Document all services provided in a timely manner.
Assist with data generation for reports and funding applications as needed.
Perform other duties and responsibilities as assigned.
On-call, after-hours, and backup work may be required.