Customer Service Assistant

Peninsula Metropolitan Park District•Gig Harbor, WA

2d•Onsite

About The Position

The Customer Service Assistant advances the mission of PenMet Parks by planning and performing customer service assistance and facility support activities at the Recreation Center under the supervision of the Customer Service Assistant Supervisor and Recreation Division leadership team. The Recreation Center Attendant regularly engages with community members, contractors, vendors, and employees.

Requirements

Two years of experience in an administrative role and/or a customer service setting.
High school diploma or GED.
Read, interpret, direct, and follow policies, rules, regulations, and procedures.
Handle multiple tasks in a high-paced environment.
Secure, open, close, and lock facilities for programs, events or rentals.
Apply knowledge and practice of safety protocols, first aid, bloodborne pathogens, and other emergency procedures.
Communicate effectively with clients in various situations.
Maintain professionalism during high-stress situations.
Be a flexible self-starter.
Apply thorough knowledge of organizational and departmental policies, procedures, and regulations to all actions.
Perform multiple tasks simultaneously.
Collaborate, share responsibility for decisions, and monitor progress toward goals with strong feedback channels.
Assess situations effectively and take initiative with minimal supervision.
Work cooperatively and collaboratively with internal and external colleagues, the Board of Park Commissioners, contractors, partners, and the public.
Possess excellent written, listening, and verbal communication skills, producing and delivering professional-quality reports.
Be proficient in Microsoft Office.

Responsibilities

Greets, assists, and interacts with community members, vendors, and contractors in person, on the phone, via email, and utilizes various software programs.
Represents the District and provides excellent customer service as a primary point of contact for external customers and community members.
Facilitates registration and payment for programs, rentals, and admissions.
Organizes and maintains District data, files, and records in paper and/or electronic formats, retaining and archiving documents per guidelines.
Develops and maintains effective professional relationships with internal and external customers.
Takes responsibility for accomplishing work and organizational objectives, ensuring accuracy and error-free results.
Supports an inclusive work environment that respects diverse ideas, backgrounds, and styles.
Maintains facilities, equipment, and amenities by setting up and taking down equipment, cleaning up after programs, events and rentals.
Completes administrative duties such as incident reports, opening and closing procedures, facility and equipment inspections, and attendance records.
Assists facility users and staff with site supervision and security, reinforcing facility rules and guidelines.
Reports concerns, accidents, and incidents to the immediate supervisor for follow-up and takes appropriate action.
Establishes and maintains effective working relationships with co-workers, PenMet Parks’ employees, volunteers, and the public.
Performs other duties as assigned.