Customer Enhancement Program Management, Process, & Knowledge Specialist

Stellantis•Auburn Hills, MI

About The Position

The Customer Care Process & Knowledge Specialist, champions new programs and processes within the NA Customer Care organization that drive optimization and service enhancements while strengthening Stellantis’s customer service operations, and enhancing the customer experience through process excellence, and robust knowledge management practices. This role resides within the Business Development and Customer Enhancement team of NA Customer Care, and supports the Contact Center and Business Operations, in addition to organizational functions; with the core responsibility to lead the design and definition, enablement, and continuous improvement of Customer Care programs, ensuring alignment with business objectives, KPIs, customer journey expectations, and digital transformation initiatives. The Process & Knowledge Specialist oversees process definition, continuous process improvement assessments, enhancements to automation, enablement of business processes, and the development, authoring, and publication of associated program management plans and knowledge content in collaboration with various stakeholders, including the Customer Enhancement team, Customer Care functions, ICT, 3rd party Contact Center Business Partners, and potentially Technical and/or Program Management External Partners. This role aligns with the strategy, governance, and best practices set by the Customer Care Process & Knowledge Management function to ensure process and knowledge content are designed as valuable, accessible, and are actionable assets that support frontline Contact Center effectiveness, operational performance, and customer satisfaction.

Requirements

Bachelor’s Degree
5+ years of experience in a Customer Care/Customer Experience or related business process and systems support capacity and/or Knowledge Management process and systems support capacity
Supplemental education and/or experience in working within and support of Genesys and Salesforce Telephony and CRM solutions Contact Center platforms, or similar
Exposure to and/or experience in Customer Care business processes and/or Operations
Knowledge of and/or experience in the enablement of GenAI, Self Service, Business Process Automation, and Cognitive/Predictive Analytics technologies, processes, and capabilities across multiple digital channels including voice, chat, messaging, email, social, and related
Experience in leading and managing cross-functional operational, process oriented, and technical teams and SMEs in the design, build, and implementation of a complex process mappings and developments
Possess an analytical mindset with a critical eye on process efficiencies and automation of tasks, associative effort, and/or generation of knowledge.
Effective ability to manage and communicate across multiple organizational and/or cross-functional teams.
Process mindset with demonstrated ability to garner support and drive improvements.
Strong interpersonal skills and presentation skills.
Highly organized with solid time management, prioritization and multi-tasking skills.
Display effective communication skills to support meetings at all levels of the company, including senior leadership.
Excellent written and verbal communication skills.
Must be familiar with project objectives, and the role and function of each team member, LOBs, sites, and functional areas in order to effectively coordinate the activities of the team.
Proficient in Windows, MS Outlook, TEAMS, Word, PowerPoint, MS Project, Excel, Genesys, Salesforce, and related systems development technologies.

Responsibilities

Facilitate meetings/workshops with stakeholders to define new business program/process requirements
Document business stakeholder requirements and confirm agreement
Review program/process requirements with Customer Care Operational Leads/SMEs for input/feedback and adjust/communicate as necessary
Communicate requirements to Operations Manager to determine and estimate Cust Care manpower support requirements and plan for new programs/processes
Communicate requirements to Business Systems Specialist to determine and estimate ICT system/process changes (if required) and plan
Communicate requirements to Training to determine and estimate requirements and plan for new programs/processes
Communicate requirements to Reporting & Analytics to determine and plan dashboards and report needs for program/process
Lead development of a SOW if external services are required
Manage RFP process (if applicable)
Develop program/process one time and on-going expenses budget and facilitate funding source identification with program/process business stakeholders
Communicate program cross-charge(s) assessment with Cust Care Budget Mgt team
Establish project plan and timeline for program/process implementation
Develop business process(es) and document process flow/mapping (further responsibilities elaborated below)
Program manage including implementation planning for all implicated workstreams
Support program/process stakeholders throughout the project management process as single Cust Care facing PoC/Lead
Schedule and lead program and workstream meetings
Communicate program status updates with relevant stakeholders
Lead the end-to-end design, documentation, and optimization of customer care business processes across voice, chat, messaging, email, social, and GenAI automated channels.
Champion process standardization and automation initiatives, leveraging GenAI, self-service, and predictive analytics technologies.
Business Requirements Definition Documentation of Process Enhancements, Improvements & Changes
Planning and Implementation of Process Enhancements, Improvements, and Changes
Collaborate with cross-functional teams (ICT, Legal, Data Privacy, Operations) to ensure process compliance, scalability, and alignment with regulatory and operational requirements.
Establishment of Process SharePoint / Repository
Creation of Standardized Process Map Template
Establish scope for the process mapping and manage the Process Definition and Mapping exercise, inclusive of all steps, tasks, actions, and resources required to complete the process
Document process steps and sequence and create the process map
Review, communication and publish process maps
Define, author, and publish knowledge contents, ensuring material is accurate, accessible, and continuously updated in alignment with corporate and business strategy, product, policy, process, and system changes.
Participate in Operational CI workstreams and Call Listening sessions, owning process and knowledge enhancement definitional and/or system update actions
Evaluate process after implementation to make updates to process and knowledge
Collaborate with external stakeholders and Global CEC as relevant or required for exchange of best practices and/or standardization of process
Brand Mentor Process / Escalation
Brand Program Initiatives (New launches/Sundown, Outbounds – as applicable)
Owner / Warranty Manuals - MY Validation
Share new vehicle reveal timing and information/press releases to internal teams
Participate in weekly Mopar Launch Readiness meetings or related
Create and update new vehicle FAQs / knowledge
Coordinate with roadside operations to establish RSA process/changes for New Vehicle Launches
Provide knowledge and training resources (WBT/in-person/virtual) to Training for New Vehicle Launches
Highlight new vehicle orders in weekly VOS case report
Create daily case report for new vehicle launch
Coordinate new vehicle walk-around activities
Establish post launch FEW reporting process
Monitor daily case activity for proper routing for new vehicle launches
Maintain continuous improvement tracker based on call listening takeaways
Provide updates/information needed to maintain current AnswerHUB articles