Crew Records, Training, & Scheduling Specialist

Breeze Airways•Salt Lake, UT

About The Position

Working at Breeze Airways is an exciting endeavor and a serious commitment to bring “The World’s Nicest Airline” to life. We work cross-functionally with truly awesome Team Members to deliver on our mission: “To make the world of travel simple, affordable, and convenient. Improving our guests travel experience using technology, ingenuity and kindness.” Breeze is hiring- join us! The Crew Records, Training, and Scheduling Specialist is responsible for maintaining and auditing Pilot and Flight Attendant records to ensure full regulatory compliance. This role monitors crew qualifications, schedules required training events, and serves as a liaison between Flight Operations Training, Inflight Training, and other stakeholders. The Specialist ensures training is conducted in accordance with FAA regulations while supporting efficient, timely communication across departments and with instructors, check pilots, and crew members.

Requirements

Bachelor’s degree in Business, Administration, Aviation, or related field, or equivalent experience.
4+ years of prior experience in crew scheduling, training, record keeping, or related field.
Must be flexible and willing to work a rotating schedule, including nights and weekends, when necessary.
Strong verbal and written communication skills with the ability to interface effectively across departments.
Proven ability to work under pressure, manage deadlines, and adapt to changing priorities.
High attention to detail with strong organizational and time management skills.
Self-starter with a positive attitude and strong desire for success.
Ability to complete projects independently with minimal supervision.
Must be at least 18 years of age.
Ability to read, write, speak, and understand English.

Nice To Haves

Understanding and working knowledge of FAA regulations Part 121 N&O and FAR117
Experience using an Electronic Record Keeping and Scheduling System
Adept at using Microsoft Office Suite
Exemplifies Breeze’s safety culture, values, and mission
Excellent oral and written communication skills
Excellent problem-solving skills
Ability to work with individuals and teams at all levels in the organization

Responsibilities

Maintain and audit Pilot and Flight Attendant training records to ensure accuracy, compliance, and integrity.
Monitor crew qualifications and schedule all required training events, Initial Operating Experiences (IOE), and check rides in alignment with FAA regulations.
Develop and communicate Instructor and Air Transportation Instructor (ATI) schedules in NOC and other systems.
Serve as an end user and subject matter expert for QTMS (MINT) and related training record systems.
Adhere to established processes and controls that safeguard training record integrity, regulatory compliance, and crew currency.
Communicate regularly with managers, administrators, and company leadership regarding crew qualification status.
Act as liaison between Flight Operations Training, Inflight Training, other company departments, and external contract training facilities.
Coordinate and communicate travel for crew training events as needed.
Support external (FAA, DoD, IOSA) and internal (IAP) training audits.
Partner with internal stakeholders and business partners to ensure efficient scheduling of training events.
Provide proactive communication with instructors, check pilots, and crew members regarding training schedules.
Uphold Breeze Aviation Group’s values of Safety, Kindness, Integrity, Ingenuity, and Excellence.
Perform other duties as assigned.