Creative Assistant

Charlotte Tilbury•New York, NY

2d•$60,000 - $65,000•Hybrid

About The Position

The Creative Assistant will support the VP of Store Design, Visual Merchandising and Creative Services across all activities and projects planned on our distribution calendar. This individual will support the team in all administrative tasks such as meeting notes, meeting agendas, travel booking, expenses, product ordering, deliveries and general tasks at Charlotte Tilbury Beauty. This role also requires the assistant to cultivate strong partnerships with the Creative Team and provide support as needed. In addition, the assistant will build and maintain relationships with external field teams, vendors, and printers, while managing follow-up processes to ensure directives are executed with exceptionally high standards across campaign and store launches. This role is based in our New York office (hybrid) and requires occasional travel to support new store launches and vendor reviews. This role will include supporting all SD, VM and CS on design collateral, raising PO’s, preparing meeting agendas, and coordination with vendors and cross functional teams. Day-to-day activities will vary depending on the priority of the business and on the level of visual merchandising work being undertaken.

Requirements

Organized, pro-active self-starter with an ability to work in a fast-moving environment
Excellent time and project management skills with a proactive nature and results-driven, positive “can do” attitude
Strong attention to detail to produce accurate and high-quality work
Effectively communicates and has strong interpersonal skills
Has a strong interest in cosmetics, fashion, retail and product
Team player with a logical mind who can also deliver commercially, accurately, and effectively
Able to work autonomously, but also thrives in a team environment
Excellent eye for detail, style, design, and color
Resourceful and creative problem solver
Has strong communication and email etiquette
Confident in organizing team wide gatherings
Be malleable to shifting demands while having a strong sense of prioritization
Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint, Illustrator, Photoshop and InDesign

Nice To Haves

Design degree preferred

Responsibilities

Complete VP and senior team members T&E expenses and travel including flight and hotel booking
Co-ordinate team events, retail safaris and internal/external gifting
Competitor research and presentations on a quarterly basis
Attend regular meetings with wider teams to ensure a collaborative working relationship with cross function teams, ensuring clear and concise meeting notes are taken and issued following creative led collaborations
Graphic art working support across VM and Creative Services
Support team in campaign execution and new store openings, artwork, vendor communication, deliveries and ordering
Support team to complete planograms for each campaign across the region
Leverage strong organizational and communication skills to manage multiple projects at one time and delivered on time with production and delivered to store for launch
Create presentations/concepts/ artwork/ design proposals alongside the VM, SD and CO team
Arrange NPD creative review meetings
Raise PO’s, receive and keep track of invoices, control expenditure of any orders placed for each individual project
Manage databases and distribution lists for campaign launches
Order products from suppliers, as well as internal product distribution
Logistics, tracking and storage coordination of VM props
Coordinate shipments and deliveries with vendors for VM installations
Collaborate with cross functional teams to design and produce artwork for all Office interior updates