Courtroom Clerk (Judicial Assistant)

State of Oregon • Eugene, OR

12d • Onsite

About The Position

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission . The Lane County Circuit Court in Eugene, Oregon, is hiring a Judicial Assistant (Courtroom Clerk). In this role, you will provide complex support to judges in the courtroom and during remote court proceedings. You will operate the recording equipment, keep accurate log notes, call court into session, swear in witnesses, process exhibits, perform real-time data entry, and complete documents and forms. You will also perform jury management by coordinating juror seating, monitoring jurors’ movement between the courtroom and the jury deliberation room, and providing directions, information, and other assistance as needed. Additionally, you will prepare legal correspondence and distribute sentencing judgments and orders. You will interact with judges, court managers and staff, attorneys, and litigants to coordinate court-related activities. Part of your time will be spent providing training and assistance to new judicial clerks as needed, including working with the Judicial Support Supervisor to ensure courtroom procedures are updated and followed in the courtroom. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• The qualified candidate must have a high school diploma or equivalent.
• At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Experience explaining processes, procedures, or policies on behalf of an employer.
• Skill in writing and reviewing documents for accuracy and completeness.

Responsibilities

• Provide complex support to judges in the courtroom and during remote court proceedings.
• Operate the recording equipment, keep accurate log notes, call court into session, swear in witnesses, process exhibits, perform real-time data entry, and complete documents and forms.
• Perform jury management by coordinating juror seating, monitoring jurors’ movement between the courtroom and the jury deliberation room, and providing directions, information, and other assistance as needed.
• Prepare legal correspondence and distribute sentencing judgments and orders.
• Interact with judges, court managers and staff, attorneys, and litigants to coordinate court-related activities.
• Provide training and assistance to new judicial clerks as needed, including working with the Judicial Support Supervisor to ensure courtroom procedures are updated and followed in the courtroom.
• Assigned tasks may be changed to accommodate workload and organizational needs.

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• You are potentially eligible for a 5% annual increase.
• OJD is an eligible employer for the Public Service Loan Forgiveness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees