Court Operations Specialist (Judicial Assistant for the Honorable Michelle Bartov)

State of Oregon

10d•Onsite

About The Position

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public. We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. The Clackamas County Circuit Court is hiring a Judicial Assistant for the Honorable Michelle Bartov (Court Operations Specialist). In this role… Much of your day is spent providing moderate-to-complex clerical support to the judge. You will fully maintain the judge’s schedule, organize the assembled materials, notify parties, and schedule and coordinate court appearances and meetings. You will also track case status assigned to the judge and perform data gathering or limited legal research about cases. You are expected to assist attorneys and the public regarding all courtroom operations. Additionally, you will prepare and processes a variety of court documents requiring a broad knowledge of court operations and legal terminology and format. This includes, but is not limited to, judicial correspondence, memoranda, reports, and legal documents such as court orders, opinions, and instructions. You are expected to review for accuracy and completeness and scan such documents in the court’s internal software system. You will also function as the backup court clerk during court proceedings, including helping jurors and operating recording equipment. Part of your time will be spent training and mentoring new staff. You will use established policies and procedures to perform your work, while also ensuring statutory requirements are met. Most importantly, you will be part of our justice system that ensures peoples’ cases are heard impartially and in a timely manner. Lastly, you will participate in statewide or local committee meetings, including making recommendations regarding future improvements in processes and procedures. Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.

Requirements

The qualified candidate must have a high school diploma or equivalent.
Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills and abilities needed for the position.
Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.
Experience performing a variety of clerical or administrative tasks in a business or professional environment.
Experience using a computer and different applications to accomplish a variety of tasks that involve data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information.
Experience providing customer service to a variety of individuals in challenging circumstances.
Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
Experience working in a courtroom, court system or other legal environment.

Responsibilities

Providing moderate-to-complex clerical support to the judge
Maintaining the judge’s schedule
Organizing assembled materials
Notifying parties
Scheduling and coordinating court appearances and meetings
Tracking case status assigned to the judge
Performing data gathering or limited legal research about cases
Assisting attorneys and the public regarding all courtroom operations
Preparing and processing a variety of court documents requiring a broad knowledge of court operations and legal terminology and format
Reviewing for accuracy and completeness and scan such documents in the court’s internal software system
Functioning as the backup court clerk during court proceedings, including helping jurors and operating recording equipment
Training and mentoring new staff
Participating in statewide or local committee meetings, including making recommendations regarding future improvements in processes and procedures

Benefits

We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
The hourly equivalent for this position is $26.82 - $41.61. [OR The annual salary for this position is $55,788 - $86,544.]
10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience.
You are potentially eligible for a 5% annual increase.
Public Service Loan Forgiveness OJD is an eligible employer for the Public Service Loan Forgiveness program.

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