Court Operations Associate (Judicial Assistant for the Settlement Conference Program)

State of Oregon

8d

About The Position

NOTE: Effective February 1, 2026, the Oregon Judicial Department will implement a cost-of-living salary increase of 2.5%. Interviews may be scheduled for February 10th or February 18th, depending on the number of applications received. Who we are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public. We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. Position Highlights The Oregon Court of Appeals is hiring a Judicial Assistant for the Settlement Conference Program (Court Operations Associate). In this role… You will provide complex administrative support to the judges of the Oregon Court of Appeals (COA) and/or the Appellate Settlement Conference Program (ASCP). This position will be assigned primarily to support the ASCP. Duties involved in supporting the ASCP may include, but are not limited to, providing operational and administrative support to the ASCP Director; preparing and entering ASCP orders; reviewing and analyzing appeals referred to the ASCP for eligibility requirements; researching and analyzing statistics for the ASCP Director. This position will be assigned secondarily to provide backup administrative support for the work of the judges of the Court of Appeals. Duties involved in supporting the work of the judges of the Court of Appeals may include, but are not limited to, providing opinion-drafting and publication support to individually assigned judges; preparing briefs; maintaining judges’ calendars and shared drives; case management; processing orders; maintaining dockets; and more. You will provide office support by answering questions via phone/email; maintaining the office library; providing backup to other judicial assistants; and setting up meetings, conferences, and mediations either in-person or remote. Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission. Application Process Workday times out after approximately 15 minutes of inactivity and all progress will be lost. REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter. Prepare your cover letter before starting your Workday application. REQUIRED: a completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume. Instructions for REQUIRED Cover Letter and Work History/Resume Cover Letter (REQUIRED) Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name. In the body of your cover letter, please include responses to each of the Requested Skills and Attributes listed below. Address the cover letter “To the Hiring Manager.” Work History/Resume (REQUIRED) Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name. OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume. Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Requirements

• The qualified candidate must have a high school diploma or equivalent AND At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents OR Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
• Experience answering general questions and explaining rules, policies, and procedures to customers both internal and external.
• Experience using a computer for data entry, scheduling, and to manage and maintain records; experience must have been within the past five years.
• Experience working with and safeguarding sensitive, controversial, and/or confidential information.
• Experience ensuring the accuracy of forms, memos, or other documents.
• Experience editing documents for format and style based on established conventions.
• Ability to meet deadlines, track information, and communicate needed changes to the appropriate person with tact and diplomacy.

Responsibilities

• provide complex administrative support to the judges of the Oregon Court of Appeals (COA) and/or the Appellate Settlement Conference Program (ASCP)
• providing operational and administrative support to the ASCP Director
• preparing and entering ASCP orders
• reviewing and analyzing appeals referred to the ASCP for eligibility requirements
• researching and analyzing statistics for the ASCP Director
• providing opinion-drafting and publication support to individually assigned judges
• preparing briefs
• maintaining judges’ calendars and shared drives
• case management
• processing orders
• maintaining dockets
• answering questions via phone/email
• maintaining the office library
• providing backup to other judicial assistants
• setting up meetings, conferences, and mediations either in-person or remote

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• The hourly equivalent for this position is $25.55 - $39.64. [OR The annual salary for this position is $53,136 - $82,440.]
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees