Court Operations Associate

State of Oregon

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About The Position

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. The Malheur County Circuit Court in Vale, Oregon, is hiring a Post-Conviction Relief and Habeas Clerk (Court Operations Associate) to join our team. In this role, you will perform data entry for our post-conviction relief and habeas corpus cases. You will proofread documents for accuracy and completeness, prepare paperwork for the judge’s review and signature, and update case events in the electronic case management system. You will review financial applications and make recommendations for the appointment of court appointed attorneys. You will also help train court staff about post-conviction relief and habeas corpus case processes. In the courtroom, you will operate electronic and digital recording equipment to create a record of court proceedings. You will perform real-time data entry, generate instant judgments when judges impose sentences, and prepare and review a variety of paperwork. You will coordinate remote court appearances, including appearances through Webex, polycom, and the telephone. During court and outside of the courtroom, you will schedule and organize the most critical civil and criminal court dockets. You will help jurors, litigants, attorneys, law enforcement officers, probation personnel, criminal defendants, and members of the public by answering questions and providing directions. You will meet with self-represented litigants to provide information about court processes and forms, available legal resources, referrals, and the status of cases. The customer service you provide will be in person, over the phone, and in writing. You will spend part of your time providing backup for other court staff, including the court reporter. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• The qualified candidate must have a high school diploma or equivalent.
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• OR Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Responsibilities

• Perform data entry for our post-conviction relief and habeas corpus cases.
• Proofread documents for accuracy and completeness
• Prepare paperwork for the judge’s review and signature
• Update case events in the electronic case management system.
• Review financial applications and make recommendations for the appointment of court appointed attorneys.
• Help train court staff about post-conviction relief and habeas corpus case processes.
• Operate electronic and digital recording equipment to create a record of court proceedings.
• Perform real-time data entry
• Generate instant judgments when judges impose sentences
• Prepare and review a variety of paperwork.
• Coordinate remote court appearances, including appearances through Webex, polycom, and the telephone.
• Schedule and organize the most critical civil and criminal court dockets.
• Help jurors, litigants, attorneys, law enforcement officers, probation personnel, criminal defendants, and members of the public by answering questions and providing directions.
• Meet with self-represented litigants to provide information about court processes and forms, available legal resources, referrals, and the status of cases.
• Provide customer service in person, over the phone, and in writing.
• Provide backup for other court staff, including the court reporter.

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• You are potentially eligible for a 5% annual increase.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees