Court Operations Associate (Court Operations Clerk Underfill Opportunity)

State of Oregon • Heppner, OR

47d • Onsite

About The Position

Underfill Opportunity: This position may be filled as a developmental underfill at the Court Operations Clerk job profile level. See the Court Operations Clerk Minimum Qualifications section for details. The hourly wage for the Court Operations Clerk is $23.17 - $35.95. Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public. We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. The Morrow County Circuit Court in Heppner, Oregon is hiring a Court Operations Associate. If position is a COC or COA: A COC/COA is a great way to transition into working for the Oregon Courts. In this role… You will provide support for multiple courtrooms and judges. You will coordinate court cases, receive, and process documents from parties and attorneys, review court paperwork, prepare a variety of correspondence and legal documents, edit documents for content and grammar, maintain multiple calendars and databases, make travel arrangements, schedule court interpreters, and enter case data into our electronic case management system. You will also help with the jury draw, send notices to potential jurors, keep a variety of jury records, inform jurors of court procedures, manage and coordinate jury trials, and prepare the jury room for trials. When court is in session, you will record the proceedings, swear in witnesses, mark and maintain exhibits. As the bailiff, you will maintain the security and professionalism of the courtroom. Additionally, you will help attorneys and litigants with scheduling, prepare documents and forms, perform real-time data entry, and coordinate remote hearings. At the public service counter and over the phone, you will interact with judges, attorneys, interpreters, law enforcement officers, and the public. You will determine fees, disburse funds, initiate the collection of delinquent accounts, set up payment plans, and waive fees when appropriate. You will also prepare copies upon request. Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.

Requirements

• The qualified candidate must have a high school diploma or equivalent.
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Nice To Haves

• Experience using a variety of software programs to access and input information and complete various tasks.
• Experience providing customer service or explaining processes, procedures, or policies to customers.
• Experience coordinating schedules and maintaining calendars.
• Experience handling cash or other monetary transactions, generating receipts, and crediting accounts.

Responsibilities

• provide support for multiple courtrooms and judges
• coordinate court cases
• receive, and process documents from parties and attorneys
• review court paperwork
• prepare a variety of correspondence and legal documents
• edit documents for content and grammar
• maintain multiple calendars and databases
• make travel arrangements
• schedule court interpreters
• enter case data into our electronic case management system
• help with the jury draw
• send notices to potential jurors
• keep a variety of jury records
• inform jurors of court procedures
• manage and coordinate jury trials
• prepare the jury room for trials
• record the proceedings
• swear in witnesses
• mark and maintain exhibits
• maintain the security and professionalism of the courtroom
• help attorneys and litigants with scheduling
• prepare documents and forms
• perform real-time data entry
• coordinate remote hearings
• interact with judges, attorneys, interpreters, law enforcement officers, and the public
• determine fees
• disburse funds
• initiate the collection of delinquent accounts
• set up payment plans
• waive fees when appropriate
• prepare copies upon request

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• The hourly equivalent for this position is $25.55 - $39.64. [OR the annual salary for this position is $53,136 - $82,440.]
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees