Court Clerk III

City of Aurora•Lancaster, SC

2d•$23 - $28•Onsite

About The Position

The Court Clerk III performs independent, court specific, clerical/technical work facilitating information, procedures and policies enforced by the courts; prepares legal documents, manages files and interacts with defendants, general public, and others as it relates to judicial processes and procedure. The Court Clerk III performs customer service, data entry, file maintenance, quality control and ensures compliance with court policies, practices, rules of procedure, state statutes and city ordinances to support the operations of the Court Services division in the Aurora Municipal Court. This position reports to the Court Financial Supervisor or Court Supervisor.

Requirements

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.
Education: High School Diploma or GED
Experience: At least three (3) years of clerical and filing experience, including dealing with the public and handling telephone calls
At least three (3) years of heavy cash handling experience
Knowledge: Proficiency in Microsoft Office Products
Knowledge of business English and math
Modern office practices and procedures
Advanced understanding of court proceedings and city ordinances
Advanced understanding of court and legal terminology
Confidentiality requirements regarding court records documents
Skills: Strong interpersonal and managerial skills
Skill in the use of windows-based programs
Strong customer service skills
Skill in checking information for accuracy and completeness and correcting errors
Critical thinking skills
Abilities: Establish and maintain effective working relationships with employees, all levels of management including executive staff, citizens, and elected officials
Handle sensitive situations with tact and diplomacy
Communicate effectively both orally and in writing
Creatively solve problems, negotiate and handle stressful situations in a positive manner
Ability to discern and apply differences between legal advice and explaining court processes
Independent, collaborative learner
Licenses and Certifications Required: Criminal Justice Information Systems (CJIS) certification required within six (6) months of hire
NCIC / CCIC Certification may be required

Nice To Haves

Court or law enforcement background preferred
At least twelve (12) months of court experience

Responsibilities

Provides excellent customer service and general information concerning the court to the public. May include interaction with Prosecution, Defendants, Witnesses, Jurors, and Defense Counsel
Maintains court record-keeping systems and data integrity that includes heavy data entry input, updating and filing of records and documents
Processes incoming juvenile and adult municipal and traffic filings, including new violations
Schedules upcoming court hearings in accordance with the court’s policies and procedures
Reviews and evaluates legal documents, forms, applications, and other information to determine accuracy, completeness, acceptability, or compliance to judicial rules, city ordinances, policies, and procedures
Provides heavy customer assistance including answering questions by phone, email, text messaging, and in person, directing inquiries to appropriate departments, and operates a variety of office equipment and personal computers
Explains and provides general information on judicial processes and procedures to court personnel, attorneys, law enforcement agencies, and the general public in person, by telephone, by text messaging, and via email
Receives, processes, and deposits a heavy volume of fines, fees, and related court/filing payments
Balances daily cash drawer, prepares daily closeout for register and completes all required reports related to receipting of fines, costs and payments received
Confirms all judicial orders are entered including warrant cancellations and Personal Recognizance bonds. Fines, costs, restitution amounts are verified for accuracy
Files are closed in accordance with Court Services procedures and Judicial orders
Written and oral communication with area agencies, the municipal judge, prosecuting attorney, court-appointed counsel, and various legal professionals.
Written and oral communication with clients and the public
Utilizes document imaging for case files
Ensures legal requirements are met; maintains data integrity of case information by performing quality control and audit functions; and maintains security or confidentiality of records
Maintains court records; certifies and seals court documents; coordinates and purges case files
Assists in the development of training plans and trains employees
Performs varied and complex clerical work of a highly responsible nature under limited supervision
May handle CJIS related information
Performs other related duties as assigned

Benefits

Competitive total compensation package
Well-Funded General Employees Retirement Plan
Internal educational programs to assist with career advancement
Rich benefits package with low employee costs
Generous paid-time-off program (Vacation, Sick and Personal leaves)
Retirement pension plan
Rewarding public sector work impacting a large and diverse community
Growing city and employee population
Expansive perk benefits such as free Recreation Center Membership, wellness programs, tuition assistance, career advancement, performance bonus programs, etc.
On-site fitness center and wellness programs
Remote work opportunities