Court Liaison Specialist

Troutman Pepper Hamilton Sanders • Portland, OR

5d • $50,000 - $85,000 • Hybrid

About The Position

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The Court Liaison Specialist supports a dedicated team that serves as the firm’s primary liaison with multiple courts, ensuring the timely and efficient management of court filings and other court-related matters. This role is a second-shift position.

Requirements

• Proficiency in legal document management systems and Microsoft Office Suite.
• Familiarity with electronic court filing systems (e.g., PACER, CM/ECF).
• Strong attention to detail and accuracy in all work.
• Excellent organizational and time management skills, with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent verbal and written communication skills, with the ability to effectively communicate with court personnel and firm staff.
• Ability to work collaboratively in a team environment and build effective working relationships with colleagues and court personnel.
• Strong analytical and problem-solving skills, with the ability to identify and resolve issues related to court procedures.
• Thorough understanding of court procedures.
• Demonstrated ability to manage multiple tasks simultaneously.
• Associate's degree or any equivalent combination of training, education and experience that demonstrates the ability to perform the duties of the position.
• Minimum three (3) years of experience in a court liaison or similar role within a law firm or legal department.

Nice To Haves

• Professional certifications (e.g., Certified Paralegal (CP) or similar) beneficial.

Responsibilities

• Serve as the primary liaison between the firm and court personnel, including clerks, and other court staff, except judges.
• Ensure timely and accurate electronic filing of court documents, including pleadings, motions, and other legal papers.
• Ensure compliance with all court rules and procedures, including monitoring changes in court requirements and informing relevant parties.
• Maintain clear and effective communication with attorneys, paralegals, and other staff regarding court-related matters.
• Maintain accurate records of all court electronic filings, appearances, and communications.
• Address and resolve any issues or discrepancies related to court filings and procedures.
• Provide training and support for attorneys and staff on court procedures and best practices.
• Stay current with industry best practices and recommend improvements to the firm's court liaison processes.
• Maintain confidential information for all matter-related activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees