Court Clerk II

City of Union City•Union City, GA

6d•$20 - $20•Onsite

About The Position

To support the vision, mission and guiding principles of the City. While performing any procedure, all associates and contract personnel must observe applicable Safety, Health, and Environmental rules and guidelines. The use of appropriate personal protective equipment is required. Attend and participate in training opportunities and seminars relevant to this position. Adhere to appropriate City operating procedures, benefit rules, employment, and safety policies/practices. ESSENTIAL DUTIES AND RESPONSIBILITIES: Assists during Municipal Court sessions to ensure the orderly and efficient operation of the Municipal Court process as needed. Prepares court calendars Provides clerical support by answering and directing phone calls, assists at the front counter, distributes paperwork and information; documents court orders, and files paperwork. Enters citations into the appropriate computer system and submits to the State of Georgia, runs criminal and driver history reports for each individual that receives a citation. Accepts fees and fines, completes receipts and posts payments for traffic fines, restitution of payments, and other payments authorized by court order. Maintains case files on incidents and arrests, assigns file numbers, constructs new case files, transfers cases to the appropriate agency. Responds to front window, telephone, and written inquiries. Provides assistance and information to attorneys, agencies, City staff, and the general public on court procedures and the status of cases. Records receipts and deposits payments according to established court procedures. Processes and prepares bonding company and rttorney Resets. Maintains case files, constructs new case files and numbers; transfers cases to the appropriate agency. Validates and records receipts and deposits payments according to established court procedures. Any other duties as assigned. JOB SCOPE: Job has recurring work situations involving moderate degrees of discretion. The need for accuracy and effective utilization of accepted programs and procedures is high. Errors in judgment and execution will waste time and resources adversely impacting unit performance. Incumbent operates independently but work is verified by supervision. Supervisory Controls: The Court Administrator assigns work in terms of departmental goals and objectives. The work is reviewed in terms of effectiveness of meeting objectives. Guidelines: Guidelines include City and Departmental policies and procedures, City Codes and Ordinances, Federal, State, and Local laws, and GCIC Rules and Regulations. COMMUNICATIONS/CUSTOMER CONTACT: Contacts are typically with co-workers, attorneys, judges, solicitors, other law enforcement agencies, and the general public. Contacts are typically to give and exchange information, provide services, resolve conflicts, and solve problems.

Requirements

High School Diploma or equivalent
Four years experience in a municipal court environment; equivalent combination of education and experience.
Basic knowledge of the practices and procedures involved in law enforcement record keeping and confidentiality
Knowledge of City policies, procedures, codes, ordinances and applicable State, federal, and Local laws
Knowledge of GCIC rules and regulations
Knowledge of DDS rules and regulations
Knowledge of modern office practices, methods, equipment, and standard clerical procedures
Knowledge of basic bookkeeping practices
Knowledge of basic math and accounting practices
Knowledge of appropriate contacts for related police and court issues
Skill in operating a computer and entering data into a database
Ability to operate GCIC to run criminal and driving history reports
Ability to read and comprehend various technical reports and legal terminology
Ability to handle confidential information
Ability to handle stressful situations
Ability to communicate with confrontational people
Ability to maintain accurate records
Ability to type and enter data correctly
Ability to maintain accurate and complete records
Ability to prepare monthly reports
Ability to communicate clearly and concisely, both orally and in writing
Ability to establish and maintain positive working relationships with those contacted in the course of work
Ability to organize and prioritize work and appropriately schedule court activities
Visual acuity in both eyes, normal color vision, good accommodation and no field deficits
hear in-person, radio and telephone conversations
recognize differences or changes in sound patterns, loudness or pitch
speak audibly and clearly
identify and distinguish smells of different materials
sit or stand for prolonged periods
walk, run, kneel, stoop, crawl and crouch
make precise and coordinated finger, hand and limb movements
maintain uniform, controlled hand-arm posture or movement
lift and carry boxes of evidence and/or supplies (average 50 pounds).

Nice To Haves

Associate’s Degree with two years of college coursework from an accredited college or university in criminal justice or related field preferred.
Bachelor Degree from an accredited college or university in criminal justice or related field preferred.
GCIC Certified preferred
Two years’ of Georgia Municipal Court experience

Responsibilities

Assists during Municipal Court sessions to ensure the orderly and efficient operation of the Municipal Court process as needed.
Prepares court calendars
Provides clerical support by answering and directing phone calls, assists at the front counter, distributes paperwork and information; documents court orders, and files paperwork.
Enters citations into the appropriate computer system and submits to the State of Georgia, runs criminal and driver history reports for each individual that receives a citation.
Accepts fees and fines, completes receipts and posts payments for traffic fines, restitution of payments, and other payments authorized by court order.
Maintains case files on incidents and arrests, assigns file numbers, constructs new case files, transfers cases to the appropriate agency.
Responds to front window, telephone, and written inquiries.
Provides assistance and information to attorneys, agencies, City staff, and the general public on court procedures and the status of cases.
Records receipts and deposits payments according to established court procedures.
Processes and prepares bonding company and rttorney Resets.
Maintains case files, constructs new case files and numbers; transfers cases to the appropriate agency.
Validates and records receipts and deposits payments according to established court procedures.
Any other duties as assigned.