Court Clerk 1

Pinellas County Government

8d • Onsite

About The Position

The Clerk of the Circuit Court as an elected Constitutional Officer responsible for safeguarding public records and funds, is seeking a service minded Records Specialist to provide quality service to our public.
An employee in this position supports Judicial Officers and prepares the official record of court proceedings within a courtroom setting and processes after court paperwork. Performs specialized administrative work attending court sessions, takes minutes in handwritten form and electronically, and prepares a wide variety of court-related documents; performs advanced, independent administrative duties in two (2) of the following court areas: Traffic, Juvenile, Civil/Small Claims, County Criminal, Circuit Criminal; ensures the care, custody, and control of all tangible evidence submitted in court; maintains heavy professional contact with judges, attorneys, defendants, and the general public.

Requirements

• 3 years’ experience in secretarial/clerical work, 1 year of which has been in work related to legal or court procedures; and 1 year which involved use of personal computers, Windows based applications; or
• Associate’s degree and at least 1 year of experience in secretarial/clerical work, 1 year of which has been in work related to legal or court procedures; and 1 year which involved use of personal computers, Windows based applications; or
• Bachelor's or higher-level degree; or
• An equivalent combination of education, training and/or experience.
• Possession and maintenance of a valid Florida Driver’s License.
• Work overtime, including weekends and holidays.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Nice To Haves

• Communication skills.
• Command of the English language.
• Self-motivated.
• Professional demeanor.
• Ability to travel to other court locations on assignment.
• Ability to be an effective team player and to multi-task.
• Ability to remain physically calm and mentally alert while sitting in a courtroom for long periods of time.
• Knowledge of court practices and procedures and Florida Statutes
• Knowledge of legal terminology and administrative and procedural regulations applicable to the court system.
• Ability to understand complex oral and written instructions.
• Ability to multi-task and remain calm.
• Ability to work independently.

Responsibilities

• Prepare and check court calendars prior to court hearings
• Prepare and publish verdict forms
• Serve the public by furnishing information as requested
• Attend court proceedings such as, but not limited to, advisories, arraignments, pre-trials, motions, jury and non-jury trials, and sentencings in order to provide an accurate record of disposition by taking and entering minutes of court proceedings/ case activity into the in-court docketing program and uploading the session results and information to the case management system
• Write and submit accurate and concise minutes of proceedings by analyzing and summarizing complex discussions and presentations
• Ensure that pertinent data is included in minutes and that information is accurately reflected
• Accurately enter, update, and research court records and case information including dispositions and financials during court proceedings
• Handle the logistical functioning and flow of courtroom activities, answer procedural questions, notifies bailiff of any actions that may adversely affect courtroom security, and maintain orderly appearance of courtroom and assigned areas
• Administer oaths to jurors, witnesses, and defendants
• Receive and examine legal documents, research and review legal correspondence, and determine appropriate processing of legal documents
• Receive, identify, mark, maintain, and store all evidence, including obtaining a signed receipt for exhibits not admitted into evidence
• Attend and take the court record for weekend and holiday advisories
• Generate and distribute after-court minutes to appropriate personnel and agencies
• Issue and recall warrants
• Complete paperwork required for disposition of case and obtains signatures from the judge for required paperwork
• Performs other related job duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree